Join F&N, a dynamic Asian conglomerate known for iconic brands like 100PLUS, F&N Fun Flavours, F&N SEASONS, OYOSHI, F&N Magnolia, FARMHOUSE, F&N ICE MOUNTAIN; Condensed and Evaporated Milk under F&N, TEAPOT, Gold Coin, Cap Junjung, IDEAL and CARNATION brands; as well as NONA brand of ketupat and sauces. The Group's subsidiary, Cocoaland, is also the largest gummy candy producer in Malaysia with its flagship Lot 100 brand. Be a part of our growth journey in food and beverages. Bring your skills in marketing, operations, or strategic management in creating Pure Enjoyment, Pure Goodness moments while embracing innovation and sustainability. Shape the future of consumer goods with us!
What will you be doing
Executive & Secretarial Support
- Manage and maintain executives calendars, appointments, meetings, and travel arrangements.
- Coordinate and schedule internal and external meetings, including preparation of agendas and meeting materials.
- Handle confidential documents and information with discretion and professionalism.
- Follow up on action items and deadlines to ensure timely completion.
Meeting & Event Management
- Organize management meetings, board meetings, committee meetings, and business reviews.
- Prepare meeting agendas, presentation materials, minutes of meetings, and action trackers.
- Coordinate logistics, venue arrangements, catering, and communication with attendees.
- Ensure proper documentation and filing of meeting records.
Administrative Management
- Manage travel bookings, accommodation, visa applications, and expense claims.
- Maintain filing systems, records management, and document control.
- Prepare letters, reports, presentations, and business correspondence.
- Monitor and replenish office supplies and coordinate administrative support activities.
Stakeholder Coordination
- Serve as the key liaison between the executive and internal/external stakeholders.
- Facilitate communication and coordination across departments and business units.
- Build positive working relationships with stakeholders while maintaining professionalism.
Confidentiality & Compliance
- Ensure confidentiality of all executive and company information.
- Support compliance with company policies, governance requirements, and standard operating procedures.
- Safeguard sensitive business information and records.
Other Duties
- Support special projects and initiatives assigned by Management.
- Perform ad-hoc administrative and secretarial duties as required.
What you bring
- Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Secretarial Studies, Office Management, or a related discipline.
- Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Strong report preparation and presentation support skills.
- Familiarity with document management systems and digital filing platforms.
- Experience in travel and event coordination.
- Good understanding of corporate administration and office management practices.
- Knowledge of meeting management and minute-taking.
- Highly organized and meticulous.
- Able to work independently with minimal supervision.
- Comfortable managing multiple priorities in a fast-paced environment.
What we offer
- Health & Wellness: Health care coverage designed for the mind and body.
- Comprehensive medical, insurance, or social security coverage.
- Engaging activities and recognition programs.
- Strong learning and development plans for your career growth.
- Attractive remuneration, great perks, and performance incentives.
