The Position
Are you someone who enjoys creating a well-organized and welcoming workplace We're looking for an Office & Facilities Coordinator to support front desk operations, manage daily office activities, and help maintain a safe, efficient, and professional environment. This role also includes providing administrative support for our security systems in the Malaysia office.
Tasks & Responsibilities:
- Manage all front desk operations, (answering phone calls, handling mail and courier services, meeting room booking, making orders and distributing business cards and stationery)
- Execute administrative services for Finance and Admin Department
- Oversee Facilities Management, which involves developing and implementing maintenance schedules, managing repair work, ensuring all facilities are in excellent condition, and complying with local regulations and safety standards
- Manage consistent selection of pantry and office supplies and order refill on-time delivery
- Arrange schedule (together with GFE Manager) for hard services & soft services and follow up with report from vendors
- Monthly EHS inspection together with GFE manager (Fire Extinguisher, any hazards, and other office features)
- Security admin role in Malaysia (visitor registration, new employee registration, access control
maintenance)
- Support the team (if needed) for organize events.
- Perform role as finance admin for Finance and GFE by issuing PO/PR to achieve good S2P process and ensure to sourcing compliance guideline for open PO's and GR. Prepare accrual report for finance planning as required
- Perform ad hoc task or project required.
About Our Future Employee
- Bachelor's Degree or Diploma in Business Administration (preferred) or Professional Training
- Minimum 1 year of management/administration experience; Project management background is a plus
- Knowledge of the Prescription Medicine/pharmaceutical industry is desirable
- Ability to work well under pressure and multi-task with frequent interruptions and changing priorities
- Strong organization and follow through skills
- Meticulous and organized; Able to meet multiple deadlines with excellence
- Able to work independently, analytical and problem-solve for issues
- Agility & flexibility to manage multiple priorities
- Pro-active and able to deliver tasks with a sense of urgency
- Should be well-versed in overall office management, technical tools and software applications
Our Company
Why Boehringer Ingelheim
With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.
Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.
Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.
Want to learn more Visit https://www.boehringer-ingelheim.com
