Job Purpose
To manage FM documentation, licences and contract archiving and to support governance, reporting and financial administration for FM services.
Key Responsibilities
- Manage documentation related to business licences, official company stamps, ensuring proper storage, control, usage records and timely updates to Legal.
- Maintain the contract registration book and archive of original contracts; coordinate yearly documentation spring cleaning and offsite storage.
- Prepare monthly FM reports (KPIs, work orders, cleaning/pest reports, incidents, softservices usage) based on data from FM team and systems.
- Support FM Manager in preparing materials and minutes for governance/steering meetings.
- Assist with FM financial administration (tracking POs, invoices, quotations, simple reconciliations) according to internal processes.
- Maintain orderly electronic and physical FM files to support audits, inspections and compliance checks.
Requirements
- Diploma in Business/Accounting/Administration or equivalent.
- 2+ years experience in admin, documentation control or basic finance support.
- Strong attention to detail and organisation skills.
- Proficiency in MS Office (especially Excel, Word, PowerPoint).
