JOB PURPOSE
To assist the Finance & Accounts Manager on matters related to the finance operations, including areas of accounts receivable, accounts payable, purchasing, banking and financial aspects of control procedures.
AREAS OF RESPONSIBILITIES
- Handling accounts payable to ensure transactions are processed, authorized and paid in accordance with payment terms;
- Handling accounts receivable, including collection, student deposit refund;
- Managing and updating students financial transactions in the hostel management system, including check-ins, renewals, room changes, posting charges, and check-outs;
- Review tenancy agreements for accuracy and completeness; cross-check tenancy details against system records and flag discrepancies for correction;
- Update tenancy details in the stamp duty file, upload them to the IRB portal and process payment.
- Handling the cash book to ensure proper maintenance of banking records and cash book transactions, including receipts and payments;
- Handling procurementprocesses with regardsto coordinating thepurchase requisition process between the requester and the Central Purchasing Department, including the issuance of purchasing documents and PO;
- To assist the Finance & Accounts Manager with regard to compiling information as required bythe Auditor andTax Agent in complying with thestatutory requirement;
- To assist Finance & AccountsManager with regardsto compiling and coordinating informationrequired for thepreparation and thefollow up monitoring of long term projections and short-term budgets;
- Handles general administration duties with regard to coordinating the purchase of office supplies and office equipment.
- Back-up resource for members of the finance team when absent.
- Other ad-hoc assignments from time to time.
JOB SPECIFICATIONS
Minimum Qualification
Degree in Accounting or equivalent qualification in Accountancy/ Finance.
Related Experience
Preferably with at least 3-5 years of relevant working experience.
Competencies
- Good communications and interpersonal skills
- Proactive with the ability to work independently with minimum supervision
- Proficient in using computer software e.g. Microsoft software applications
- Knowledge in accounting software, particularly SAP is an advantage
- Ability to work in a team as well as independently
- Ability to work on own initiatives and to operateunder tight schedulesand deadlines
Competencies (Behavioural)
- Pleasant personality with good interpersonal and communication skills
- Has good workingattitude
- Punctual, honest and reliable
- Courteous, well-mannered and has good etiquette
- Diligent and self-motivated
- Good team player
- Works with integrity
- Upholds organizational values
- Has a strongsense of responsibility
