Job Summary:
The Finance & Accounts Executive is responsible for supporting day-to-day finance operations in Malaysia, with a focus on Accounts Receivable, Accounts Payable, General Ledger, and Costing & Pricing. The role ensures timely and accurate financial records, supports local statutory compliance, and contributes to business performance through reliable reporting and process improvements.
Job Responsibilities & Accountabilities:
Accounts Receivable & Customer Management
- Record all payments received from customers into the ERP system.
- Issue invoices or credit notes as needed and follow up on outstanding payments with relevant stakeholders
- Prepare weekly and monthly customer aging reports and work closely with the sales team and customers to improve the Days Sales Outstanding (DSO) ratio
- Monitor customer credit limits, ensuring appropriate follow-up and timely release of sales orders
- Work closely with teams to ensure smooth operations, address customer account concerns, and implement effective controls
Accounts Payable
- Manage the end-to-end accounts payable process, including the timely processing of invoices, payments, and vendor reconciliation
- Ensure accurate coding of invoices to the appropriate general ledger accounts
- Monitor payment schedules and ensure timely disbursements to vendors, while managing cash flow effectively
- Collaborate with procurement and operations teams to ensure the accuracy of purchase orders and invoice matching
General Ledger & Month-End Activities
- Prepare journal entries (accruals, prepayments, reclassifications) and balance sheet schedules
- Perform bank and key account reconciliations, clearing open items promptly
- Assist with intercompany transactions and reconciliations in compliance with group policy
- Support month-end close to ensure timely submission of financial results to Regional Finance
Costing & Pricing
- Assist with costing build-ups and variance analysis (e.g., purchase price variance, overhead allocations)
- Support in preparing cost and margin analysis report to support pricing proposals and business decisions
Reporting, Compliance & Other Responsibilities
- Assist in the preparation of financial reports and analysis
- Ensure compliance with Malaysian Companies Act, SST regulations, and internal policies
- Participate in ERP/system improvements, automation, and process efficiency initiatives.
- Perform other finance-related duties as assigned
Qualifications & Experience Required:
- Diploma or Degree in Accounting, Finance, or related field
- At least 2 years of relevant Finance/Accounting working experience in Malaysia
- Strong knowledge of AR, AP, and GL processes
- Proficiency in Microsoft Excel (pivot tables, lookups, formulas) and accounting/ERP systems (SAP experience is an advantage)
- Strong communication and interpersonal skills to liaise with internal teams and external parties
- High attention to detail, organised, and able to meet deadlines
