Summary
We are seeking a detail-oriented and proactiveFinance & Accounts Executiveto manage the full set of accounts and support the operations team with invoicing, claims, and financial documentation. The ideal candidate will play a key role in maintaining accurate financial records, ensuring compliance with tax regulations, and provide key support for operational billing and office administration. Hands-on experience in SST filing and Malaysia e-Invoicing would be an added advantage.
Role Descriptions
- Handle the full set of accounts: journal entries, general ledger, balance sheet, profit & loss (P&L), and cash flow statements in accordance with financial accounting standards.
- Prepare monthly, quarterly, and annual financial closing reports.
- Perform regular reconciliations on bank and credit card statements; investigate and resolve discrepancies promptly.
- Maintain and update Fixed Asset Registers and depreciation schedules.
- Consolidate Monthly Stock Reports from relevant departments.
- Generate customer invoices and project-related claims in collaboration with the Operations team.
- Ensure the accuracy and completeness of billing documentation.
- Assist in the preparation of quotations, purchase orders, and job costing when required.
- Support budget preparation, financial forecasting, and variance analysis.
- Monitor accounts receivable and follow up on outstanding payments.
- Prepare Weekly Customer Ageing Reports for Sales Segments.
- Prepare Monthly Customer Statements (SOA).
- Manage timely and accurate payments to vendors and staff including online transfers.
- Manage petty cash.
- Coordinate with banks for bank account maintenance and updates.
- Maintain Audit Schedules, ensuring supporting documents are properly filed and accessible.
- Liaise with external auditors and tax agents.
- Ensure compliance with local tax regulations (e.g., SST, withholding tax, corporate tax).
- Prepare and file relevant tax documentation; support external audits as needed.
- Maintain well-organized and retrievable financial documentation for audit and review.
- Utilize accounting software to manage accounting operations.
Job Requirements
- Bachelor's degree or Diploma in Accounting, Finance, Commerce, or any related field.
- At least 24 years of relevant experience handling full sets of accounts.
- Knowledge of SQL Accounting Software is an added advantage.
- Work experience in Retail Sales company or the Automotive Industry is an added advantage
- Strong understanding of accounting standards and tax regulations
- Proficient in GSuite and/or Microsoft Excel (including Pivot Tables, VLOOKUP, basic formulas)
- Good communication skills and ability to work across departments
- Well-organized, detail-oriented, time management skills and able to work independently.
