Position Title: FINANCE & PROCUREMENT EXECUTIVE ( Client based role )
Position Purpose: The position is responsible for managing the overall financial and procurement operations to ensure compliance with the financial regulations and operational standards. This role ensures a sound financial structure through strong budget monitoring, and efficient procurement processes, while managing annual business plans and financial reporting for management.
Key Responsibilities:
Financial Operations & Reporting
- Prepare annual financial budgets and quarterly forecasts.
- Ensure invoice billing is accurately prepared and all costs are fully accounted for, performing reconciliations between billing and financial statements
- Perform variance analysis to explain spending differences and ensure cost head accruals align with actual spend
- Monitor monthly invoice submission processes to SAP to ensure DSO KPIs are achieved
- Conduct monthly financial performance reviews with internal and client stakeholders.
- Develop and deliver training sessions for non-financial stakeholders (e.g., site operations, chefs, procurement teams) on contract levers, budget adherence, and the financial impact of their operational decisions.
Procurement & Supply Chain Management:
- Work closely with the Site Manager to track daily/weekly purchase costs, ensuring spend remains within the set budget and forecast
- Create, track, and manage Purchase Orders (POs) and Goods Receipts (GRs), including follow-up on approvals and catalog compliance
- Monitor back-order statuses, follow up on vendor ETAs, and manage delivery arrangements
- Continuously evaluate procurement opportunities to optimize quality and cost performance, ensuring that all products are delivered at the highest quality with the lowest possible landed cost.
- Lead periodic spend analysis to identify cost-saving opportunities, leveraging volume aggregation and alternative sourcing strategies to optimize the cost-per-person-per-day (CPPPD) across cafe and catering operations.
- Ensure accuracy in monthly inventory counts and inventory reporting.
Compliance, Audit & Procedures
- Maintain correct procurement and receiving processes, including 3-way matching between PO, Packing Slip and Supplier Invoice
- Liaise with internal and external auditors, providing relevant supporting documentation
- Ensure compliance with client contract terms, QHSE policies, and procurement/inventory procedures
- Perform periodic audits and reviews of country-level processes (PR, PO, invoice register submission, etc.)
Documentation Management and Departmental Coordination
- Serve as the primary point of contact for inter-departmental communication regarding financial and procurement workflows, ensuring seamless information flow between teams i.e. procurement schedules, budget updates, and financial reporting timelines.
- Maintain a structured digital and physical filing system for all procurement contracts, invoices, and financial records to ensure easy retrieval and audit readiness.
- Coordinate with internal departments to streamline document approval processes and ensure timely sign-offs on financial documentation.
- Manage and organize all internal reporting documentation, ensuring data accuracy and consistency across all departmental records.
- Standardize templates for common financial and procurement documents to ensure consistency and professional presentation across all business units.
- Act as the bridge between regional procurement teams and local site operations to clarify policy requirements and ensure adherence to standardized documentation practices.
Key Competencies & Requirements
- Education: Diploma or Degree in Finance, Supply Chain, or Business Management
- Experience: Minimum 2 years of experience in finance or procurement (with at least 1 years at an executive level)
- Technical Skills: Proficiency in M.S. Office (Excel), Accounting software, and Inventory Control systems
- Analytical Skills: Strong ability to perform variance analysis, reporting, and deep understanding of financial goals
- Soft Skills: Proactive, mature, meticulous, and independent with strong communication skills to work effectively with business stakeholders.
Please note that only shortlisted candidates will be contacted by our Talent Acquisition team regarding the next steps in the recruitment process.
