Our Client is a young investment firm focusing on real estate and infrastructure investments. Looking to hire an initiative office manager to run the admin, operations and finance functions.
Key Responsibilities
- Finance management
- Work with the external accountant to ensure month end closing and management accounts are on time
- Manage all banking and company transactions, reporting cash flow and treasury status to management
- Review and compile investment status and report on business performance
- Build and maintain deal pipeline trackers; ensure all opportunities are logged, categorised, and progressed
Office management / operations
- Ensure all policies and processes are adhered to
- Lead and manage all compliance matters
- Ensure all licensing requirements are up to date
- Ensure reports and key business files, records and data are adequate and properly kept
- Assist in business reporting when necessary
Admin management
- Manage all office admin matters
- Liaise with external parties, suppliers and vendors
- Prepare meeting agendas, briefing packs, and follow-up action trackers for board, partner, Investment Committee, and investor meetings.
- Coordinate scheduling, travel, and logistics for the CEO and CIO around deal milestones, investor meetings, and external engagements.
- Handle confidential financial, and counterparty information with absolute discretion.
- Maintain the firm's deal, governance, and compliance filing system.
- Support the preparation of board and Investment Committee meeting packs.
- Coordinate signing, execution, and archiving of legal documents (SPAs, subscription agreements, side letters, fund documents).
Key Requirements
- Relevant degree in accounting, finance, business
- Comfortable reading financial statements, building basic Excel models
- Genuine, demonstrable care for accuracy — in numbers, in document formatting, in spelling, in scheduling.
- Ability to juggle multiple workstreams, anticipate what is needed next, and keep the CEO and CIO ahead of deadlines rather than behind them.
- Excellent written and spoken English; able to draft polished memos, emails, and presentations with minimal supervision.
- Mature handling of confidential financial, personal, and counterparty information.
- Strong Excel, Word, and PowerPoint.
- Prior experience in transaction advisory, audit, banking, etc
- Working proficiency in English, Bahasa Malaysia or Mandarin.
