Financial Returns
- Collate suppliers documentation for processing.
- Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
- Process all invoices and suppliers statement of accounts.
- Record and process payments of goods and services.
- Maintain a filing system for accounts payable records.
- Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts.
- Assist in reconciling the weekly purchase log.
- Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed.
- Prepare the payment for approval on a weekly basis or in a timely manner. Prepare payment through online banking payment and Telegraphic Transfer.
- Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval.
- Liaising with vendors on payment issues and disputes.
- Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid.
- Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place.
- Assist to post journal for month-end closing.
- Prepare and distribute monthly/weekly costing report of food and beverage as directed.
- Assist the Assistant Manager of Finance & Business Support to review and verify spoilage and breakage.
- Ensure all purchases are booked daily by the Receiving cum Store Officer after checking with the purchase orders (quantity, price, quality) and transferred them to the respective departments.
People:
- Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to.
- Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication.
- Work better together with the other Finance team member, taking over the duties when he/she is not available.
Guest experience:
- Build and maintain positive relationships with all internal customers and suppliers to exceed their needs.
- Take action to address these needs to exceed their expectations.
- Carry out spot checks in Food receiving to ensure quality.
Responsible business:
- Strict implementation of the Control Self-Assessment (CSA) and achieve a superior rating in CSA audit of accounts payable and cost audit category.
- Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines.
- Be aware of duty of care and adhere to occupational, health and safety legislation, policies, and procedures.
- Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly.
- Initiate action to correct a hazardous situation and notify supervisors of potential dangers.
- Log security incidents and accidents in accordance with hotel requirements.
- Other tasks as assigned by the management.
- Ensure compliance to the IHG policies, procedures, and statutory requirement.
- Maintain accounting controls by preparing and recommending policies and procedures to improve the workflows in accounts department.
- Coordinate and administrate in Control Self-Assessment audit.
- Reports directly to and communicates with the Assistant Manager of Finance & Business Support on all matters pertaining to accounting and financial controls.
- Performs other duties as required.
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