Job description
What will be your roles:
1. Administrative Support
- Manage the General Manager's calendar, schedule meetings, and handle travel arrangements.
- Assist in preparation of reports, presentations, and correspondence as required.
- Maintain and organize confidential documents, records, and files.
- Screen and prioritize emails, calls, and other communications.
2. Meeting & Event Coordination
- Arrange and coordinate meetings, including preparing agendas and taking minutes.
- Assist in organizing company events and internal meetings.
- Ensure follow-up on action items from meetings.
3. Communication & Liaison
- Act as a point of contact between the General Manager and internal/external stakeholders.
- Draft and proofread official communications, letters, and memos.
- Coordinate with other departments to facilitate smooth business operations.
4. Office Management
- Oversee office supplies and ensure availability.
- Handle incoming and outgoing correspondence.
- Assist in maintaining office policies and procedures.
5. Other Duties
- Perform any additional tasks assigned by the General Manager.
- Maintain a high level of confidentiality and professionalism in all tasks.
Qualifications & Skills:
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field (preferred).
- Proven experience as a secretary, executive assistant, or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of discretion and confidentiality.
- Ability to work under pressure and meet deadlines.
- Fluency in both English and Mandarin is a must to facilitate communication with internal and external stakeholders.
