What You Will Do:
1) Office Administration/Operations
- Monitor staff & daily office operation work
- Check/monitor eyeshare team daily performance, invoices scanning cross check report
Sign sea crew contracts, confirmation letters, termination letters
- Check and approve payment for monthly office expenses/check MYR bank reconciliation/fund projection
- Monitor and check operation funding (MYR)
- Check and follow up with Risk Management HK to ensure the Ship Management Agreement to be sent and file in Labuan.
- Arrange to apply documents (from the Authority) requested by Risk management.
2) Statutory complianc
- eLocal statutory company secretarial wor
- kPrepare directors resolution (enter to new ship management and Dividend payment) and arrange signin
- gArrange any urgent request from AE HK to obtain/apply relevant documents such as Letter of Incumbency, Tax residency letter, Attend Directors meetin
- gAttend authority briefing whenever there is a change of tax rule, regulations et
- cHandling due diligence request from the Authorities & Trust company
.
3)
- HRCheck and arrange payro
- llCheck and approve payment for monthly statutory contribution (Staff
- s)HR ad hoc matter such as deal with insurance company to purchase staff's medical/hospitalization insurance, update staff's handbook Employment act, handling staff's working issue et
- c.Cheking and file company's employees tax return with tax authori
- tyHandling all statutory amendment related to employees (eg Labour law amendmen
- t)Staff recruitement/Temp staff recruitement to replace staff on maternity/emergency e
tc
4) Project follow up/Ad
- hocYearly budget (expens
- es)Half-yearly forec
- astLiaise with auditors yearly and arrange signing with Direc
- torLiaise with local IT vendor on office pc's health check/cooperate with network upgrade/new project
- etcUpdate BCP yearly and execute whenever necess
- aryPersonal data relevant guidelines/letters update if
- anyE-Invoice mat
- terAttend any ad hoc request/taking in any new job function (eg KYC function from SeaSourcing/OceanSourcing, file retaining reco
rd.
CV to Ansia Li at lia@angloeastern
.com
