HR Admin and Assistant Manager (Johor)

about the company

Our client is a global leader in marine, offshore, and logistics services. Operating an established regional network, they provide end-to-end technical, operational, and supply chain solutions to clients globally.

about the job

In this key operational role, you will lead day-to-day HR and administrative operations for the Malaysia branch in Johor Bahru, serving as the core operational link between local site staff and regional HQ.

• Manage full employee life-cycle workflows, including candidate sourcing, interviewing, on-boarding, probation confirmations, transfers, and off-boarding.

• Lead foreign worker management, including applications, renewals, FOMEMA checkups, and authority quota management.

• Provide HR advisory to line managers while assisting in handling employee grievances, counselling, and disciplinary matters in compliance with local regulations.

• Oversee monthly payroll verification with Finance, attendance tracking, medical claims, leave processing, and statutory compliance (EPF, SOCSO, PCB, HRD Corp).

• Coordinate internal and external training programs, identify staff skill gaps, and process HRD Corp grant claims.

• Manage general site administration, office maintenance, insurance policy renewals, and local licensing compliance.

about the requirements

• Tertiary qualification in Human Resource Management, Business Administration, or a related field of study.

• Proven background in HR generalist operations, preferably within Marine, Offshore, Engineering, or Logistics industries.

• Sound knowledge of local labour legislation (Malaysia Employment Act), foreign worker frameworks, and statutory compliance standards.

• Experience managing both corporate white-collar staff and operational/technical personnel.

• Practical experience running branch or site-level HR independently while reporting into an overseas HQ.

• Strong interpersonal, communication, and organisational skills with a high degree of autonomy.