Plan and organize employee engagement activities, including sports events, team building programs, festive celebrations (CNY, Raya, Deepavali, etc.), and CSR initiatives (at least twice a year).
Source quotations, prepare forecasts, and manage HRDC claims where applicable.
2) Payroll & Statutory
Support payroll administration by cross-checking payroll data with the HR Executive.
Ensure statutory compliance and accuracy in employee records.
3) Disciplinary Matters
Assist in handling employee disciplinary issues in accordance with company policies and procedures.
4) Finance & Procurement
Handle purchase approvals and expense submissions.
Manage corporate card expenses.
5) Administration
Manage office administration tasks, including parking arrangements, lift access cards, pantry and stationery replenishment.
Oversee company assets such as jackets, lanyards, ID cards, and notebooks.
Monitor employee attendance (daily timesheet) and manage leave records.
Handle florist arrangements for staff occasions, birthday vouchers.
Assist with update on employee insurance details, insurance claims, reimbursements and policy renewals.
Track medical/dental allowance usage and ensure compliance.
Answer and manage incoming phone calls.
Coordinate employees business trip arrangements.
Assist with expatriate work permits and related documentation.
Coordinate office maintenance, cleaning and liaise with building management.
Schedule and manage meeting room calendars.
Manage vendor contracts and relationships.
Oversee business licenses, permits, insurance and agreements.
Provide assistance with ad hoc duties as required.
Job Requirements:
Priority will be given to candidates who are available to start immediately.
Diploma / Degree in Business Studies or equivalent.
Candidates must have at least 4 years of experience in a similar role.
Must be positive, driven, resilient and outspoken.
Highly organized and able to deal with multiple activities at one time.
Good knowledge in the use of MS Office (Words, Excel & Power Point).
Good communication and interpersonal skills.
Has an eye for continuous improvement, meticulous, resourceful, quick learner, good attitude and can quickly follow through on given assignments.
Ability to adapt in a fast-paced environment.
Must possess a basic understanding of payroll and statutory requirements.
