HR & Admin Executive

1-3 Years

Save

Early Applicant

Job Description

Job Responsibilities

Recruitment & Onboarding

Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement
Coordinate interviews with hiring managers and candidates, and follow up on interview status
Assist in preparing Letters of Employment, Confirmation, and other HR-relateddocuments
Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

Update and maintain employees details and personal files
Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness
Manage and process employee claims, ensuring accuracy and compliance with company policies
Organise staff flight and hotel bookings and process related claim forms
Coordinate the creation and distribution of name cards for employees, including management and staff across all regions except the Philippines (PH) and Saudi Arabia (KSA)
Provide support in day-to-day HR and administrative operations

Training & Learning & Development (L&D)

Manage the full process of staff training programs, including coordination with internal stakeholders and training vendors, course registration and confirmation, post-training evaluations, training records maintenance, and certification tracking
Source and liaise with training vendors to register employees for training
Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management
Evaluate effectiveness of training programs through employee feedback

Office Administration, Front Desk & General Support

Answer incoming calls, take messages and redirect calls when required
Cover reception duties when needed
Manage and maintain pantry inventory and assist in purchasing pantry items
Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly fruit day, and festive celebrations such as Chinese New Year (CNY) and Christmas
Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

Minimum O Level / A Level / ITE / Diploma or equivalent
At least 1 year of related working experience
Entry level is welcome to apply
Proficient in Microsoft Office applications
Good communication and interpersonal skills
A good team player with a positive work attitude, strong initiative, and resilience
Able to work independently with minimal supervision

Others