HR & Admin executive

WFH & Pickle Social Club is Hiring!

As part of WFH Holding Co., we create spaces where wellness, social connection, and experiences thrive. Our portfolio of brands including TRIBE, Strong Pilates, and Sync Social Club blends movement, recovery, and lifestyle to reshape how people live, train, and connect. Now, we're looking for a People & Culture leader to help scale that same impact internally - shaping our team, systems, and culture as we grow.

JOB OVERVIEW

The HR, People & Admin Executive supports operational HR delivery at Pickle Social Club and its

respective associated brand by ensuring accurate execution of HR processes, administrative

coordination, people support, and compliance tracking at the ground level.

The Executive provides reliable day-to-day support to employees, maintains consistent HR

administration standards and ensures PSC and its associated brand operations run smoothly. A

collaborative approach across departments is crucial for efficiency of this role.

This role is execution-focused, with expectations tied to process accuracy, timeliness,

documentation quality and service responsiveness.

JOB ROLES & RESPONSIBILITIES

Human Resource Operations & Administration

Maintain accurate employee records, files, contracts and documentation, ensuring

timely updates.

Ensure records compliance and traceability for required retention period.

Execute payroll inputs, attendance updates, leave reconciliations and benefits

administration with error-free data submission to the HR Manager.

Ensure organisation(s) wide adherence to HR policies and SOPs; track completion

and escalate deviations to the Manager.

Manage statutory submissions and documentation (EPF, SOCSO, EIS, HRD) with

periodical submissions.

Track and monitor probation reviews, confirmations and performance documentation

within timeline compliance.

Provide first-line HR support for employees, ensuring response within 48 hours for

routine queries.

Recruitment & Onboarding Support

Execute recruitment logistics including job postings, candidate screening, interview

coordination and reference checks.

Meet SLA timelines for candidate correspondence, scheduling and document

preparation.

Prepare offer letters, employment contracts and onboarding packs accurately and on

time.

Conduct organisational level onboarding briefings covering systems, policies and

venue expectations, ensuring completion of all onboarding checklists within Week 1.

Foreign Worker & Accommodation Administration

Manage permit applications, renewals, cancellations and related immigration

documentation with zero expiry lapses.

Maintain accurate trackers for permit validity, passport records and housing

assignments.

Act as liaison with landlords and coordinate staff accommodations, logistics,

maintenance requests, general upkeeps and occupancy records to maintain strict

compliance with organisational standards.

Liaise with authorities, agents and vendors following SOPs and maintaining

complete documentation.

Employee Relations & On-ground Support

Serve as organisational point of contact for daytoday employee concerns and

escalate issues appropriately to the HR Manager.

Support execution of engagement activities, appreciation events and organisational

internal initiativesensuring all logistical tasks are completed within stated timelines.

Assist in documentation for disciplinary actions, investigations, warnings or

counselling sessions, ensuring complete and accurate case files.

Maintain transparent communication channels with employees while upholding

confidentiality and professionalism.

Administration & Workplace Compliance Support

Handle administrative processes including inventory of HR forms, uniforms,

employee IDs, locker assignments, and access control updates.

Support safety compliance by maintaining updated staff lists for emergency

response, training attendance and safety briefings.

Coordinate travel bookings, claims verification and petty cash handling for staffing

and foreign worker needs.

Prepare weekly administrative reports with accuracy, consolidating attendance,

incidents, and on-ground HR observations.

EMPLOYMENT PERKS

Opportunity to shape people and culture across a growing multi brand fitness

and lifestyle group.

Career progression and involvement in regional expansion.

Performance bonuses and recognition for strong contributions.

Complimentary access to pickleball at PSC and workouts at Tribe.

Discounts on merchandise, fitness packages and partner brands.

JOB REQUIREMENTS

Bachelor's Degree in HR, Business, Administration or equivalent experience

13 years handson HR or administrative experience; experience in foreign worker

processes is an advantage

Excellent verbal and written English communication skills

Good understanding of Malaysian labour and immigration basics

Strong organisational discipline, attention to detail and ability to manage multiple

tasks independently

High integrity, professionalism and confidentiality

Strong interpersonal and communication skills

Comfortable working in a dynamic, on-ground operational environment