Role Description:
This is a full-time, on-site role as an HR & Admin Executive based in WP Kuala Lumpur. The role involves managing HR operations, implementing HR policies, fostering employee relations, managing administrative tasks, and contributing to an efficient workplace environment. The HR & Admin Executive plays a key role in ensuring that company operations are compliant with regulations and aligned with organizational goals.
Responsibility Scope:
1. Recruitment & Talent Acquisition
- Manage end-to-end recruitment: sourcing, screening, interviewing, and hiring
- Prepare and update job descriptions and post vacancies on job portals
- Coordinate interviews and manage candidate experience
- Conduct reference checks and prepare employment offers
- Handle onboarding process including documentation, orientation, and system setup
2. Payroll & Compensation
- Process monthly payroll accurately and on time (salary, OT, allowances, deductions)
- Ensure statutory compliance: EPF, SOCSO, EIS, PCB submissions
- Maintain payroll records and prepare payroll-related reports
- Handle employee claims, reimbursements, and benefits administration
3. Training & Development (L&D)
- Identify training needs in collaboration with department heads
- Coordinate and administer internal and external training programs
- Manage onboarding training and orientation for new employees
- Maintain training records and monitor training effectiveness
- Support development of training materials, SOPs, and HR policies
4. HR Generalist Functions
- Maintain employee records, HR systems, and documentation
- Manage full employee lifecycle: confirmation, promotion, transfer, resignation, and exit
- Administer leave, attendance, and disciplinary records
- Assist in implementation and communication of HR policies and SOPs
5. Compliance & Employee Relations
- Ensure compliance with Malaysian Employment Act and company policies
- Support disciplinary actions, investigations, and proper documentation
- Assist in internal and external audits
- Handle employee grievances and provide HR advisory support
6. Administration & Office Management
- Oversee office administration, facilities, and maintenance
- Coordinate company events, meetings, and engagement activities
- Support workspace planning and office logistics
7. Reporting & Process Improvement
- Prepare HR reports (headcount, turnover, recruitment, payroll, training)
Identify and implement improvements in HR and administrative processes
Qualifications:
- Bachelor's degree in Human Resource Management
- 3–5 years of experience in HR generalist role with exposure to payroll and training
- Proficiency in HR Management and HR Operations
- Knowledge of Employee Relations and HR Policies
- Strong knowledge of Malaysian labor laws and regulations as well as statutory requirements (EPF, SOCSO, EIS, PCB) and Employment Act
- Experience in organizing training programs and employee development initiatives
- Strong foundation in Human Resources (HR) principles and best practices, organizational skills, attention to detail, and confidentiality
- Good interpersonal and communication skills
- Able to work independently, multitask in a fast-paced environment and handle confidential information
This HR & Admin Executive role offers a dynamic opportunity to learn and develop skills in human communication and relationship management while working on improvements, and contributing to the growth of the organization. If you have a passion for communication, people management and employer branding AND HOW IT PLAYS A CRITICAL ROLE in the heart-beat of any business and is ready to learn, develop and take on this challenging role, we warmly welcome you to apply..
Why work with us
· Non-typical office workplace and working environment that is Very Conducive, relaxed and open.
· Flexible Arrangements that are built on mutual trust and dependent on your role.
· Strong focus & Commitment to Learning and Development to ensure you succeed in your role.
· You will work with a tight knit management in an open environment who embrace innovation and are committed to being excellent at what they do.
· Welcomed ideas, inputs and suggestions that actually get taken into account.
· Open-Door company policy.
