This role is ideal for an early career payroll professional who is keen to build a strong payroll foundation primarily supporting Malaysia gaining exposure to payroll processes and statutory compliance.
You will support end-to-end payroll administration activities, maintain accurate employee data, and work closely with senior payroll team members to ensure payroll accuracy, compliance and timely delivery.
RESPONSIBILITIES
Payroll & Employee Data Administration
- Maintain accurate and up to date employee master data across payroll and HR system
- Process employee lifecycle changes including new hires, leavers, salary changes and employee movements
- Update and reconcile employee leave and absence records in line with policy
Payroll Support & Reporting
- Support monthly payroll processing activities, including pre and post payroll checks
- Prepare and circulate payroll related reports such as headcount, movement and variance reporting
- Assist with payroll reconciliations and data validation to ensure accuracy and audit readiness
Statutory & Compliance Support
- Support Malaysia statutory requirements including income tax, EPF, SOCSO and EIS reporting
- Assist with year‑end activities such as tax filings and statutory reporting where required
Documentation & Administration
- Prepare employee related documents such as contracts, offer letters and employment confirmation
- Maintain employee personnel records in line with internal governance and data privacy requirements
Process Improvement & Projects
- Assist with internal payroll projects including system enhancements, process improvements and audit reviews
- Support regional payroll initiatives and provide administrative coverage across the team as required
QUALIFICATIONS
- Diploma / Associate Degree or above in Accounting, Finance, Business, Human Resources or related discipline
- 1–2 years of experience in payroll, HR operations or finance administration preferred
- Fresh graduates with relevant internships or strong interest in payroll will also be considered
- Proficiency in English is essential, strong advantage in Mandarin and/or Cantonese capabilities
- Confident using Microsoft Excel and Word; prior payroll system exposure is an advantage
- Strong interpersonal and communication skills; comfortable working in a regional team environment
