HR Executive (Expatriate & Recruitment Operations)

Location: PJ

Industry: FMCG

Employment Type: Full-time

Responsibilities

Expatriate & Immigration Management

• Initiate Employment Pass (EP) applications for external hires, IPT, and inpatriates.
• Assist with visa applications, immigration matters, and Overseas Employment Certificate (OEC) processing.
• Conduct welcome briefings for new expatriates and IPT employees.
• Provide school support and payment assistance for IPT/Inpat employees.
• Manage host activation and related expatriate processes.

Recruitment & Talent Support

• Source and screen candidates via JobStreet, LinkedIn, and other recruitment platforms.
• Review candidate profiles and address Talent Snapshot requests from regional markets.
• Prepare package presentations for IPT/Inpat candidates.
• Prepare offer letters, medical check-up letters, and recruitment documentation.
• Maintain PSC trackers and recruitment progress reports.
• Act as backup HR Business Partner (HRBP) during interviews as the HR representative.
• Manage internal transfer processes and liaise with markets to close recruitment gaps.

Onboarding & Employee Services

• Facilitate first-day onboarding, including ID badge, laptop, and parking card issuance.
• Administer onboarding packs and coordinate buyout payments.
• Oversee long service award coordination.
• Manage end-to-end corporate credit card application and administration.

HR Operations & Payroll

• Handle EPF and tax registration for local hires.
• Prepare and review payroll reconciliation.
• Provide support for HR and payroll-related inquiries.
• Serve as SuccessFactors (SF) Champion, administering employee data for hiring, transfers, and upgrades.

Required Skills & Qualifications

• Bachelor's degree in human resources, business administration, or a related field.
• Minimum 23 years of HR experience, preferably covering expatriate management and recruitment.
• Strong knowledge of immigration processes and Employment Pass applications.
• Proficient in HR systems (e.g. SuccessFactors) and Microsoft Office.
• Excellent communication, organizational, and stakeholder management skills.
• Detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.