About the Company
A global leader in sustainable transport solutions, providing premium vehicles, services, and innovative technologies to optimize efficiency and reduce environmental impact. The company is committed to safety, reliability, and delivering exceptional customer support across the region.
About the Role
The objective of the role as HR & IT Administrator is to support operational excellence. The HR & IT Administrator will support TRATON Financial Services IT with the Asia Hub team by delivering efficient administrative services, recruitment support and vendor management. This role ensures smooth day-to-day operations and compliance with TFS Asia Hub & TFS global processes.
Responsibilities
- Support recruitment and planning for the Asian HUB in close cooperation with TRATON Financial Services Managers and Management Team.
- Follow up on work balance and wellbeing.
- Support the development path for the existing and/or future resources within the HUB (including consultants with third-party agencies) ie. by coordinating trainings
- Onboarding and offboarding of resources.
- Provide resources with support and advice.
- Secure administrative processes for all resources within the Asian HUB.
- Coordinate laptop/workstation requests, replacements, and returns.
- Liaise with SCM IT and relevant vendors on user account creation, laptop setup, access rights, and IT tickets.
- Support procurement administration for IT assets, license renewals etc.
- Conduct access reviews, and general IT-related administrative tasks
- Negotiations and contract management primarily with our consultancy suppliers.
- Support vendor administration including purchase requests, invoice tracking, and contract documentation.
- Provide general support to the TFS IT Asia Hub leadership team on operational and administrative matters.
- Handle administrative coordination such as meeting logistics, travel arrangements, documentation preparation, and team communications.
Requirements
- Previous experience in HR and IT administration roles.
- Familiarity with global corporate policies and compliance.
- Proficiency in Microsoft Office and basic IT systems.
- Strong organizational and communication skills.
- Ability to manage multiple tasks across HR and IT functions.
- Experience in vendor management and administrative processes.
- Strong interpersonal and communication skills.
- Strong administrative skills across HR and IT.
- Able to work effectively in a dynamic environment with evolving processes.
- Good understanding of onboarding/offboarding processes and basic HR compliance requirements.
- Strong communication skills.
- Organized, detail-oriented, and capable of managing multiple tasks part time.
- Fluent in English reading, writing and speaking.
- Comfortable working with other cultures in a remote setting.
- You are a social team player with high level of integrity who works proactively and independently.
Pay range and compensation package
- Basic up to RM 5,000 (Based on experience + skills) with statutory contribution + leave entitlement + medical insurance
Comments
- Part time - work 2 days a week (9AM - 6PM)
- Hybrid (Office in Shah Alam)
