Software AG helps companies to manage and optimize their operations, infrastructure and technology with products that simplify complexity, increase transparency and prepare organizations for change.
Trusted by the world's best brands for more than 50 years, Software AG's AI-enabled process intelligence, application development, high-performance database, and strategic portfolio management solutions are used by banks, retailers, manufacturers, governments and more.
Software AG's Adabas database & Natural development platform are used by the world's leading organizations to build and deploy high-performance, mission-critical applications for IBM Z, Linux and cloud. Governments and businesses (in finance, manufacturing, retail and more) tailor these applications to give their organization a distinct competitive advantage and optimize them to meet the most demanding operational service level agreements. With a pledge to innovate Adabas & Natural to 2050 and beyond, we ensure our customer's mission-critical Adabas & Natural applications are Future ready. Now.
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The Junior Human Resources Generalist is responsible for day-to-day operational support and administration of the HR function across multiple countries in the APJ, India, and Malaysia region. This role involves coordinating the implementation of processes, services, policies, and programs throughout all phases of the HR cycle (Onboarding; Employee Relations; Transition and Offboarding) to foster an employee oriented, high-performance culture across all assigned countries.
Essential Job Functions
- Prepare, process and maintain accurate and consistent documentation through the HR cycle across multiple locations.
- Organize and maintain effective personnel records management system(s) with due regard to accuracy, security, confidentiality, and compliance. Ensure all personnel files and electronic files are kept in good order.
- Provide relevant data for monthly payroll submission. Collaborate with payroll teams across different countries to provide accurate and timely employee data for monthly payroll submissions.
- Assist with onboarding and orientation, ensuring that documentation is produced accurately and timely, and tracked for completion and compliance. Assist managers with new employee orientation to deliver an exceptional first-day experience.
- Ensure job descriptions for all positions are accurate, conform to standards and fit for purpose.
- Maintain employee-related databases and prepare periodic reports for management, as necessary or requested.
- Administer employee benefits and social program package.
- Maintain health & safety documentation, where applicable.
- Coordinate sickness, vacation, parental leave, and absence management process; ensure compliance with policy (internal and external).
- Ensure that information and policy documents on the HR sections of the company intranet are accurate and fit for purpose. Assist with the development and maintenance of the HR sections of intranet as required.
- Provide support with all employment relations issues (disciplinary, grievance, performance, etc.).
- Maintain knowledge in local employment/labor law and regulations. Ensure legal compliance by monitoring local HR processes, making recommendations for change or improvement where necessary.
- Assist with employee relocations, including (where relevant) liaison with Global Immigration Specialist, relevant managers, departments and external consultants and agencies; manage visa application and immigration processes, as requested; prepare all relevant documentation, contracts, agreements etc.
Qualifications. Experience & Skills
- Relevant HR qualification or equivalent
- HR Administration experience is essential
- Human Resource knowledge
- Previous experience in IT company and in a global environment are a great plus
- Excellent knowledge in the areas of Employment Law, Performance and Absence Management
- Demonstrated skills in database management and record keeping
- Proactive, energetic and committed person with good communication and networking skills
- Excellent communication and collaboration skills to work with cross-functional teams across EMEA.
- Ability to navigate cultural and regulatory differences between countries while ensuring consistency in HR processes.
- Very good MS Office skills, including Excel
- Fluent English
Competencies
- The ability to work accurately, consistently and with strong attention to detail.
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
- Reliable and trustworthy.
- Ability to plan and organize time, to do jobs properly, effectively and to deadlines. Ability to handle multiple tasks at one time and prioritize time where it's most needed.
- Team-oriented thinking and action; able and willing to share and receive information; support group decisions and put group goals ahead of own goals.
- Flexible with ability to adapt to changing work priorities and needs whilst maintaining effectiveness.
- Confident in gathering facts, making calculations and recommendations.
- Enthusiasm for continuous, self-motivated learning.
- Ability to develop and maintain interpersonal relationships internally and externally; ability to collaborate with other teams and functions.
- The ability to multitask as the role demands attention to multiple countries.
At Software AG we are committed to providing an environment of mutual respect and fairness where equal employment opportunities are available to all applicants and employees without regard to race, colour, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, and any other characteristic protected by applicable law.
We believe that diversity, equity, and inclusion is critical to our success as a global company, and we seek to recruit, compensate, develop, promote, and retain the most talented people from a diverse candidate pool.
