The Specialist will support the designing, reviewing, and implementation of HR policies related to pay and benefits, and HR processes documentations. This project-based role ensures compliance with internal, external and statutory requirements, drives stakeholder alignment, and leverages digital tools to enable efficient policy & process documentations deployment and tracking.
Location: Petaling Jaya, Malaysia
Work Mode: Hybrid
Contract: 6 months / until Dec 2026
What You'll Do:
1. Policy and Process Development & Review
- Draft and revise HR policies related to compensation andbenefits, Standard Operating Procedures (SOPs) related to HR processes.
- Ensure alignment with global frameworks, local regulations, andbusiness needs.
- Conduct benchmarking and gap analysis to inform policy updates.
- Create/maintaining an updated HR Knowledge database; a commonrepository for HR policies, Standard Operating Procedures (SOPs), lettertemplates, forms and tools to promote operational consistency.
2. Compliance & Governance
- Monitor regulatory changes and assess policy implications.
- Coordinate with Legal, Risk, and Audit teams to ensurecompliance.
- Maintain documentation and audit trails for decisions.
3. Stakeholder Collaboration
- Engage HRBPs, Rewards, Payroll, and business leaders to gatherinput and validate policies/SOPs.
- Facilitate workshops or working sessions to co-create or refinepolicies/SOPs.
- Track stakeholder feedback and follow up on action items.
4. Digital Enablement & Communication
- Use digital tools (e.g., SharePoint, Power BI, HRIS platforms)to manage policy/SOP lifecycle.
- Develop digital toolkits, dashboards, and communicationmaterials (user guides, training content, etc) to train bot
- Support digital workflows for policy/ SOP approvals andimplementation tracking.
5. Project Management
- Support project management within HR Services team, includingsystem testing, communications, documentations, for processes, payroll,leave management system migration project and any other digitalisation projects.
- Support in continuous improvement efforts as it relates to theimprovement of efficiency or service level for any HR process orinteraction.
Who we are looking for
- Policy and Process Documentation Writing & Legal Awareness – Strong understanding of HR policy frameworks, employmentlaw and HR processes. Effective written, oral communication andinterpersonal relation skills; strong attention to detail in composing andproofing communications & reports
- Project Management – Abilityto manage timelines, deliverables, and cross-functional coordination. Manageand prioritize multiple tasks and/or projects with minimal supervision;follow through tasks assigned and issues in a timely manner.
- MS Office applications, MS Visio and Digital Fluency – Proficiency in tools such as Microsoft 365 (includingExcel, Visio, Words), SharePoint, Power BI, and HRIS platforms.
- Analytical Thinking – Abilityto interpret data, identify trends, and make evidence-basedrecommendations.
- Communication & Influence –Strong interpersonal skills to engage and align diverse stakeholders. Teamplayer and strong customer orientation.
Remuneration:
Consultant in charge:
- Kim Tan | 016-3530562 | [Confidential Information]
