HR and RecruitmentCoordinator 1 year Contract
** Working hours: UK time zone (MYT - 7 hours) 4 days per week **
*** Contract, Kuala Lumpur central UK Hours 5 pm 11 pm MYT (10 am4 pm UK) ***
Our global business, K3 Capital Group, is looking to hire a new role in the Group wide People HR team.
Make Your Mark in a Global People Team
Are you ready to demonstrate your HR data skills on a global stage We're looking for a curious, detail-driven People and Recruitment Coordinator to join our UK-based People HR team working from our Malaysia office in the centre of Kuala Lumpur.
This role is perfect for someone with a solid HR system, process and data foundation who is eager to dive into international projects, drive system improvements, shape the insights that help us hire, retain, and develop world-class talent across 19 brands and deliver an exceptional HR admin support service.
About the Role
We are seeking a detail-oriented and proactive People and Recruitment coordinator to support our UK-based HR team from Kuala Lumpur. This role is ideal for someone with a solid foundation in HR operations who enjoys working across international time zones and collaborating in a fast-paced, multicultural environment
Key Responsibilities:
- Maintain and update employee records, databases, and HR systems accurately.
- Prepare HR documents such as employment contracts, letters, and onboarding packs.
- Assist in the recruitment process: screening candidates, scheduling interviews.
- Manage employee onboarding and offboarding processes, ensuring compliance with company and local standards.
- Coordinate payroll information, leave tracking, and attendance updates.
- Support HR compliance and audit requirements, ensuring confidentiality and accuracy.
- Handle basic employee queries professionally via email, chat, or video calls.
- Liaise with external partners (e.g., payroll providers, benefits vendors) as needed.
- Support training, payroll and benefits work as required.
- Contribute to HR projects, process improvements, and policy updates.
- Support the team with weekly, monthly, quarterly, and ad-hoc payroll reporting.
- Be a key player in enhancing and optimising our global HR system.
- Test new features and continuously improve how the system works for our teams.
- Support audits with clean and accurate HR/payroll data.
- Recommend smarter, faster processes.
- Help us stay compliant with data protection and employment standards.
- Ability to manage and prioritise a high-volume shared inbox, responding to employee and stakeholder queries quickly and accurately.
- Acting as the first point of contact for day-to-day HR and recruitment queries, ensuring issues are resolved or appropriately escalated.
Requirements:
- Minimum 2 years experience in an HR administrative or coordination role for a UK based company.
- Familiarity with HR processes such as recruitment, onboarding, and recordkeeping.
- Good understanding of employment documentation and HR best practices.
- Excellent written and spoken English (UK business communication level).
- Strong attention to detail, organisation, and time management skills.
- Comfortable working independently during UK business hours.
- Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS systems.
- High attention to detail and commitment to confidentiality.
- Great communication skills you're comfortable working across borders and time zones
- Excellent organisational skills with the ability to multi-task and manage incoming queries while maintaining accuracy and service levels.
What We Offer:
- Competitive salary aligned with experience.
- Paid annual leave, public holidays (Malaysian).
- Opportunity to work closely with a UK HR team and gain global exposure.
- Supportive, flexible, and inclusive remote work culture.
Why Join Us
- Global Exposure: Work directly with our UK People HR team while sitting in the heart of our Malaysia Hub.
- Make an Impact: Your reports and insights will help shape hiring, development, and people strategies across multiple brands and countries.
- Grow Your Skills: Be part of a collaborative, fast paced team.
