Job Description
Job Summary:
The HR Assistant supports the Human Resources department in daily administrative and operational tasks. This role ensures the smooth running of HR functions including recruitment, employee records management, attendance tracking, and coordination of HR-related activities.
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Key Responsibilities:
Assist in the recruitment process (job posting, arranging interviews, preparing HR letters).
Maintain and update employee records, files, and HR databases.
Prepare HR-related documents such as employment letters, confirmations, and notices.
Process staff claims and overtime.
Support payroll preparation by providing relevant data (attendance, leave, etc.).
Monitor and update staff attendance and leave records.
Assist in onboarding new employees and conducting staff orientations.
Handle general HR inquiries and provide administrative support to employees.
Support HR initiatives such as training, employee engagement activities, and performance reviews.
Ensure compliance with company policies and HR regulations.
Perform other related duties as assigned by the HR Executive/Manager.
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Requirements:
Diploma or Degree in Human Resource Management, Business Administration, or a related field.
12 years of working experience in HR or administrative roles (fresh graduates may be considered).
Good knowledge of HR procedures, Malaysian labour laws and statutory requirements.
Strong organizational and communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Able to maintain confidentiality and handle sensitive information professionally.
