Human Resources Assistant

Job Purpose

The HR Assistant will provide comprehensive support to the People & Culture team, focusing on Talent Development & Engagement, HR Administration, and Recruitment. This role ensures smooth coordination of processes, accurate record management, and the successful execution of employee engagement initiatives, training activities, and recruitment processes.

Key Responsibilities

1. Talent Development & Engagement (40%)

• Coordinate staff engagement activities, including planning, logistics, and on-site support.
• Assist in organizing company events, wellness programs, and recognition initiatives.
• Support the development and distribution of engagement communication materials.
• Assist with pre- and post-event documentation, feedback collection, and reporting.
• Help maintain records related to employee engagement and learning & development programs.

2. HR Administration (30%)

• Perform accurate data entry and maintain up-to-date HR records in both digital and physical formats.
• Provide administrative support for general office operations and HR-related documentation.
• Prepare and format reports, presentations, and documents, ensuring alignment with brand standards and design aesthetics.
• Handle scheduling, documentation, and follow-up actions to ensure timely completion of HR processes.
• Support HR compliance and filing requirements.

3. Recruitment Coordination (30%)

• Schedule interviews, coordinate candidate assessments, and manage logistics.
• Communicate with candidates regarding interview details and follow-up.
• Maintain recruitment trackers and assist in preparing recruitment reports.
• Support the onboarding process, including documentation and induction coordination.

Key Requirements

Education & Experience:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.
• 12 years of experience in HR administration, recruitment, or training coordination (fresh graduates with internship experience are welcome to apply).

Skills & Competencies:

• Strong organizational and time-management skills with the ability to handle multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint); basic design skills for presentations are an advantage.
• Attention to detail and a high level of accuracy in data entry and record maintenance.
• Ability to work collaboratively within a team and maintain confidentiality at all times.

Personal Attributes:

• Proactive, resourceful, and adaptable to changing priorities.
• Positive attitude and strong interpersonal skills.
• Commitment to continuous learning and development.

Salary Range

RM1,700 - RM2,200

**Applicants whose expectations exceed the posted budget may not be considered. Kindly apply only if the budget is acceptable.