Role Summary
The HR Generalist Executive (Mandarin-speaking) is responsible for managing end-to-end payroll processing and supporting Compensation & Benefits (C&B) administration. This role ensures accurate payroll execution, compliance with statutory requirements, and effective coordination with employees and stakeholders, including Mandarin-speaking staff.
Responsibilities:
Payroll Administration
- Manage full-cycle payroll processing, ensuring accuracy, timeliness, and confidentiality
- Maintain and update payroll records, including new hires, resignations, salary adjustments, and statutory changes
- Ensure compliance with local statutory requirements (e.g., EPF, SOCSO, EIS, PCB)
- Liaise with external payroll vendors (if applicable) and resolve discrepancies
- Prepare payroll reports, reconciliations, and audit schedules
- Handle employee payroll queries and provide clear explanations
Compensation & Benefits (C&B)
- Support implementation and administration of compensation structures, salary reviews, and bonus cycles
- Manage employee benefits programs (e.g., insurance, medical claims, leave administration)
- Coordinate benefits enrolment, renewals, and vendor communications
- Assist in benchmarking exercises and market salary analysis
- Ensure accuracy of employee data related to compensation and benefits
HR Operations & Generalist Functions
- Maintain accurate employee records in HR systems
- Support onboarding and offboarding processes, including documentation and final pay calculations
- Assist in drafting HR letters (e.g., employment contracts, confirmation, increment letters)
- Ensure compliance with labor laws and internal HR policies
- Collaborate with internal stakeholders on HR-related matters
Communication & Stakeholder Management
- Act as a point of contact for Mandarin-speaking employees
- Translate HR communications or documents where required
- Ensure clear and effective communication across diverse employee groups
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or related field
- 2–5 years of experience in HR, with strong exposure to payroll and C&B
- Solid knowledge of Malaysian payroll regulations and statutory requirements
- Experience using HRIS and payroll systems
- High attention to detail and strong numerical accuracy
- Good interpersonal and communication skills
- Proficient in Mandarin and English (spoken and written)
