We are seeking an experienced and proactive Human Resource Executive to assist in the full spectrum of HR functions, with a strong focus on bothforeign worker managementandlocal talent acquisition and development. The ideal candidate will be responsible for ensuring HR operations align with local laws and regulations, while supporting workforce planning, engagement, and compliance across all levels.
Key Responsibilities
1. Recruitment & Staffing
- Manage end-to-end recruitment for both local and foreign hires, including job postings, interviews, offers, and onboarding
- Collaborate with department heads to forecast hiring needs for both local and foreign hires
- Build partnerships with recruitment agencies, job portals, and government bodies (e.g., JTK, PERKESO, MDEC, MyFutureJobs)
- Ensure fair, transparent, and timely recruitment processes
2. Foreign Worker Management
- Coordinate all processes related to foreign workers, including recruitment, permit applications, renewals, FOMEMA check-ups, accommodations, and repatriation
- Liaise with government agencies such as the Immigration Department, JTKSM, and KDN to ensure full compliance with employment regulations
- Maintain up-to-date documentation and records of all foreign workers
- Manage agent/vendor relationships and monitor contract performance
3. Employee Relations & Welfare
- Foster a positive work culture through effective communication, engagement programs, and conflict resolution
- Conduct disciplinary procedures and grievance handling in accordance with Malaysian labor laws
- Implement welfare initiatives for both local and foreign workers, including overseeing health & safety practices and benefits
4. Compensation & Benefits
- Oversee monthly payroll process including calculation of staff commission in collaboration with Finance, ensuring accuracy and timeliness
- Administer statutory contributions (EPF, SOCSO, EIS, PCB) and ensure compliance with local tax and labor laws
5. Compliance & Policies
- Ensure HR practices adhere to the Malaysian Employment Act, Industrial Relations Act, OSHA, and other relevant legislation.
- Review and update HR policies, employee handbooks, and SOPs regularly.
- Coordinate audits and ensure readiness for inspections from government bodies (e.g., JTK, PERKESO, DOSH).
6. Performance Management & Training
- Conduct briefings and orientation programs for new employees, including safety and company policies.
- Support production management in conducting performance reviews and KPI evaluations.
- Identify training needs and coordinate learning and development initiatives for continuous improvement.
Requirements
- Minimum 2-3 years of HR experience, including at least 1 year handling foreign workers in Malaysia
- Strong knowledge of Malaysian Labour laws withAct 446,Immigration policies, andJTK procedures
- Fluent in English and Bahasa Malaysia. Knowledge of Mandarin or other languages is a plus
- Excellent interpersonal, leadership, and problem-solving skills
- High level of integrity, confidentiality, and professionalism
- Ability to multitask and work under pressure in a fast-paced environment
Preferred Qualifications
- Experience in manufacturing, construction, plantation, or service sectors with high foreign worker dependency.
- Familiar with any HRMS or payroll software
