About us:
PFCC Group is a premier business advisory and regional recruitment firm headquartered in Hong Kong, specializing in high-impact talent solutions for the Financial Services and Technology sectors across Asia Pacific. Our Malaysian office serves as a critical hub for our regional operations, partnering with Tier-1 investment banks and fintech disruptors to drive strategic growth.
We are a high-performance, narrative-driven consultancy that values precision and operational excellence. To support our continued expansion, we're currently on the lookout for a proactive, detail-oriented HR/Office Administrator to join our team and serve as the operational backbone of our Kuala Lumpur office.
As our HR/Office Manager, you will be responsible for managing the end-to-end statutory compliance for all employees (from onboarding to offboarding), ensuring the seamless and timely execution of monthly operational payments and facility management.
Key Responsibilities:
Statutory Compliance & HR Administration:
- Regulatory Ownership: Lead all Company Secretary liaison and statutory filings, ensuring 100% compliance with EPF, PERKESO (SOCSO/EIS), and LHDN (PCB) for all new hires, existing staff, and leavers.
- Business Licensing: Proactively manage Office Permit renewals and all relevant regulatory filings to ensure uninterrupted and legal business operations.
- Data Integrity: Maintain meticulous employee records and historical data, providing accurate insights for recruitment reporting and internal audits.
Financial Coordination & Payment Workflow:
- Reporting & Preparation: Consolidate monthly contribution schedules and detailed billing reports, covering staff costing, utilities, and rental obligations.
- Stakeholder Liaison: Coordinate directly with the Associate Director for initial payment processing and financial alignment.
- Authorization Management: Drive the payment approval lifecycle, routing all disbursements for final authorization by the leadership team.
- Audit & Verification: Rigorously track payment statuses to ensure zero late-payment penalties and maintain a perfect credit standing with all vendors and authorities.
Office & Facilities Management:
- Vendor Relations: Act as the primary point of contact for office service providers, including cleaning staff, ensuring high standards of maintenance and timely wage processing.
- Workspace Strategy: Oversee office aesthetics and functionality, managing everything from interior decorations and plant maintenance to the logistics of office expansions or relocations.
- Inventory & Procurement: Optimize the office environment by managing inventory for stationery, pantry supplies (snacks/beverages), and essential cleaning tools.
Education and Requirements:
- Qualifications: Bachelor's Degree in Human Resources or an equivalent/proven track record in HR Admin and Office Management within the Malaysian market.
- Experience: Minimum of 3+ years of equivalent experience in HR Administration within the Malaysian market.
- Regulatory Knowledge: Strong understanding of local labour laws and statutory requirements (EPF, SOCSO, LHDN).
- Precision: High attention to detail regarding financial reporting and compliance deadlines.
- Self-Management: A self-starter who can manage office logistics and vendor relationships with minimal supervision.
- Communication: Strong interpersonal skills to navigate workflows between junior staff, vendors, and executive leadership.
To Apply:
Please apply directly to this posting or email your CV/Resume to [Confidential Information]. Due to the high volume of applications, only shortlisted candidates will be contacted.
About PFCC Group:
Bridging the Gap Between Vision and Technical Mastery. At PFCC Group, we help organizations scale by integrating cutting-edge AI, optimizing operations, and solving the modern talent puzzle. We connect elite technical talent with high-impact roles at the heart of global financial and technology leaders.
Whether it's building resilient infrastructure or supporting mission-critical operations, we ensure the right talent is matched with opportunities that truly make an impact.
