Adecco's client is seeking an experienced HR Executive to support the full spectrum of HR operations, with a strong focus on HR administration, recruitment coordination, onboarding, and payroll management. This role is ideal for a detail-oriented HR professional who thrives in a fast-paced environment and is passionate about delivering efficient HR services while ensuring compliance with employment regulations and company policies.
Key Responsibilities
- Manage employee lifecycle documentation, including employment contracts, confirmation letters, and other HR-related correspondence.
- Maintain accurate and up-to-date employee records within the HRIS and ensure compliance with internal policies and local labour regulations.
- Monitor and coordinate HR approval workflows, ensuring timely completion and proper documentation.
- Support recruitment activities, including job postings, interview scheduling, candidate coordination, and hiring administration.
- Work closely with hiring managers to facilitate smooth recruitment processes and timely hiring decisions.
- Coordinate pre-employment documentation, background checks, and onboarding activities to ensure a seamless new hire experience.
- Administer and process monthly payroll, including salary payments, overtime, allowances, commissions, and related payroll transactions.
- Ensure timely submission and compliance of all statutory contributions, including EPF, SOCSO, EIS, HRD Corp, and PCB.
- Prepare annual payroll-related submissions, including Form EA and Form E.
- Maintain payroll and HRIS systems, ensuring employee information is updated accurately and payroll records are properly maintained.
- Perform payroll reconciliations and support internal and external audits when required.
- Provide day-to-day HR operational support and assist with employee queries related to HR administration and payroll matters.
Requirements
- Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field. Diploma holders with relevant HR and payroll experience are also encouraged to apply.
- Minimum 3-5 years of experience in HR Operations, with exposure to payroll administration.
- Strong understanding of Malaysian employment practices and statutory requirements.
- Proven experience handling HR administration and payroll processes with a high level of accuracy.
- Strong organisational, coordination, and time management skills.
- Good communication and interpersonal skills, with the ability to engage stakeholders across different levels of the organisation.
- High level of integrity and ability to manage confidential information professionally.
- Proficient in Microsoft Office applications; experience using HRIS or payroll systems is an advantage.
- Able to work independently in a fast-paced environment.
We appreciate all applications and encourage interested candidates to apply. However, kindly note that only shortlisted candidates will be contacted.
