Import/ Export Coordinator

Company Overview

Paper Distribution International (PDI) is a second-generation family trading company based in Dubai since 1994, specializing in the global trading of paper, pulp, and packaging materials. With over three decades of experience, we serve major retail and wholesale partners across the Middle East, North Africa, Turkey, and Latin America.

Role Summary

We are seeking a motivated and detail-oriented professional to support our import-export operations and international sales team. This role covers trade documentation, customer and supplier coordination, logistics follow-up, and administrative support. The ideal candidate will have exposure to global trade, freight forwarding, and B2B sales support — with the ability to keep tabs on multiple shipments and transactions ensuring they move smoothly.

Key Responsibilities

Import & Export Operations

• Prepare trade documentation: Commercial Invoices, Packing Lists, Certificates of Origin, Bills of Lading.
• Coordinate switching documents (e.g., replacing supplier invoice with trader invoice) before dispatch to banks or customers.
• Liaise with freight forwarders/shipping lines for bookings and dispatch.
• Monitor shipping schedules, delivery dates, and export documentation compliance.

Banking and Country Specific Trade Portals

• Track document submission and compliance with trade terms.
• Utilize banking portal to create LCs
• Use country specific trade portals to ensure timely creation and submission of trade documentation (e.g. Egypt's CargoX portal)

Qualifications & Skills

• Bachelor's degree in Business, International Trade, Logistics, or related field.
• 2+ years of experience in import-export, trade operations, or logistics.
• Familiarity with Incoterms, trade compliance, and international documentation.
• Knowledge of freight forwarding and supply chain processes is an advantage.
• Proficiency in Microsoft Office (Excel, Word) and CRM systems.
• Strong English communication skills (written & spoken).
• Proficinecy in Bahasa Melayu is a plus
• Highly organized, detail-oriented, and able to handle multiple shipments/orders simultaneously.