Job Summary
The Indirect Sourcing Assistant / Buyer supports the sourcing and procurement of indirect materials and services required for business operations. This role is responsible for processing purchasing activities efficiently, coordinating with internal stakeholders and suppliers, supporting cost optimization initiatives, and ensuring compliance with company policies and procurement procedures. The position also contributes to supplier management, reporting, and continuous improvement of procurement processes.
Key Responsibilities
Procurement & Purchasing
- Process purchase requisitions and create purchase orders in the ERP/SAP system.
· Acquire and secure indirect materials and services, such as but not limited to the following:
- Office supplies
- Tools, jigs & fixtures and consumables
- Maintenance services
- IT equipment and services
- Logistics and transportation
- Facilities and utilities services
- Obtain quotations from suppliers and perform price comparisons.
- Negotiate pricing, delivery terms, and commercial conditions with suppliers.
- Ensure purchases comply with company procurement policies and budget requirements.
Supplier Management
- Maintain effective relationships with existing suppliers.
- Identify and evaluate new suppliers based on cost, quality, and delivery performance.
- Monitor supplier performance and support resolution of supply or delivery issues.
- Support supplier onboarding, registration, and documentation processes.
Cost Control & Analysis
- Support cost-saving initiatives and sourcing strategies.
- Conduct market analysis and price benchmarking.
- Assist in preparing sourcing reports, spend analyses, and procurement summaries.
Coordination & Administration
- Coordinate with internal departments on purchasing requirements and delivery schedules.
- Follow up on purchase order status, delivery timelines, and invoice discrepancies.
- Maintain procurement records, contracts, and supplier databases.
- Support contract renewals and vendor agreements.
Compliance & System Support
- Ensure procurement activities comply with company policies, controls, and audit requirements.
- Maintain accurate purchasing data in SAP/ERP systems.
- Support procurement process improvements and standardization initiatives.
Requirements
Qualifications
- Diploma or Degree in Supply Chain, Procurement, Business Administration, or related field
Experience
- 1–3 years of experience in procurement, sourcing, or supply chain; entry-level candidates may be considered for the Assistant level.
Skills & Competencies
- Basic understanding of procurement and sourcing processes, including RFQ, P2P, and supplier evaluation.
- Familiarity with ERP systems such as SAP or Ariba is an advantage.
- Strong attention to detail and organizational skills.
- Good interpersonal and communication skills.
- Ability to manage multiple tasks and meet deadlines.
- High level of integrity and awareness of compliance requirements.
