International Sales Senior Executive

Job responsibilities :

1. Responsible for the department's trade operations
2. Follow up on export and third-country trade transactions
3. Coordinate shipment schedules and delivery arrangements, such as monitoring ETA/ETD and booking status
4. Liaise with suppliers, customers, forwarders, and internal stakeholders
5. Monitor payment status, shipping status, and contract execution progress
6. Prepare and check trade-related documents and shipment records
7. Assist in preparing relevant reports and provide support to head office in Japan
8. Assist the manager in preparing weekly/monthly reports for the head office in Japanese
9. Prepare support presentation materials, meeting documents, internal approval documents, and business summaries
10. Organise data using Microsoft Excel and prepare concise reports in both English and Japanese where necessary
11. Maintain proper records of key communications and keep track of pending matters, approvals, and deadlines
12. Responsible for sales contract administration and related documentation
13. Prepare and manage contractual documents such as Sales Contracts, Purchase Contracts, etc
14. Keep track of contract signatory progress and internal approval status
15. Support preliminary review of relevant contracts/agreements in English and Japanese
16. Highlight commercial, payment, delivery, liability, and documentation points requiring management review
17. Maintain proper filing of documents
18. Handle customer/supplier registrations and KYC
19. Provide support in customer and supplier registration procedures
20. Collect required compliance materials such as KYC documents, company profiles, financial information, etc.
21. Coordinate Orbis or similar company checks and summaries key findings
22. Prepare internal registration forms and ensure completion up to approval stage
23. Conduct market research
24. Market research on chemical products such as urea, AdBlue related products, fertilizers, etc.
25. Investigate and prepare customer lists, supplier lists, competitor information, and market intelligence summaries
26. Support new business developments both locally and overseas
27. Develop new business opportunities for current product portfolio
28. Identify, discuss potential opportunities with the Manager, and look into expanding into possible markets
29. Assist in preparation of business development materials, meeting notes, and follow-up action lists
30. Liaise with group company members and head office teammates
31. Coordinate with legal, compliance, and internal approval teams where required
32. Maintain good cooperative relationships with colleagues across different offices
33. Required qualifications/skills

1. Minimum Bachelor's Degree in Business/International Business/Supply Chain/Economics or any related field
2. Minimum 3 years of working experience in international trade , import/export operations , logistics, procurement, or supply chain
3. Must possess knowledge of Incoterms
4. Preferably possessing experience in export operations, third-country trade, contract administration, or customer/supplier registration
5. Required languages: Malay, English, and Japanese (JLPT N2 level or equivalent)
6. Microsoft Office proficiency in Excel, Word, and PowerPoint
7. Willing to travel on business trips when required
8. Able to work independently with minimal supervision
9. Team player who maintains good working relationships among colleagues
10. Detail oriented, logical, and organised person
11. Possess communication