About the Firm
Gaia Investment Partners is a leading private markets fund-of-funds platform, investing across private equity, private credit, real assets and other strategies. Our investors include institutional clients, family offices, and high-net-worth individuals. We provide diversified exposure to private markets by partnering with top-tier fund managers globally.
Role Overview
We are seeking a highly analytical, detail-oriented Investment Operations Associate/Analyst to join our growing team. You will play a critical role in ensuring the seamless operational execution of new investments, managing portfolio data and reporting, supporting capital formation initiatives, and supporting day-to-day operational workflows.
Key Responsibilities
1. Investment Execution & Transaction Support
- Subscription Documentation: Own the end-to-end execution of subscription booklets, side letters, and KYC/AML documentation for target underlying funds.
- Closing Management: Maintain and track comprehensive investment execution checklists and coordinate with related internal teams to ensure all legal, operational, and funding requirements are met ahead of fund closings.
2. Reporting & Data Management
- Portfolio Reporting: Consolidate, clean, reconcile and analyze financial data from underlying funds (e.g., quarterly reports, capital account statements) to support the production of internal portfolio updates.
- Investor Reporting: Assist in drafting and preparing high-quality quarterly and annual reports for our platform's investors (LPs).
- Data Integrity: Administrate the internal CRM and portfolio management systems, ensuring all qualitative and quantitative investment data is current and flawless.
3. Portfolio Compliance & Operational Coordination
- GP Operational Coordination: Serve as the primary operational point of contact for the operational teams of underlying General Partners (GPs), including their agents (fund administrator, custodian). Manage the end-to-end collection of quarterly reports, capital account statements, and other deliverables.
- Side Letter & MFN Compliance Tracking: Once an investment is made, track any operational or reporting obligations agreed upon in side letters or Most Favoured Nation (MFN) clauses.
4. Capital Formation & Distributor Operations
- Distributor Due Diligence: Coordinate, compile, and process operational Due Diligence Questionnaire (DDQ) requests from distributor partners and platforms.
- Onboarding & KYC: Manage the end-to-end operational onboarding, Know Your Customer (KYC), and Anti-Money Laundering (AML) compliance processes for new distributors.
- Ongoing Lifecyle Management: Perform ongoing operational and administrative management of distributor channels, ensuring compliance with reporting schedules and service-level agreements.
Qualifications & Requirements
- Experience: 3-5 years of professional experience in Fund Operations, Private Equity/Venture Capital Administration, or Big 4 / Mid-tier Audit.
- Education: Bachelor's degree in Finance, Accounting, Economics, or a related quantitative field.
- Technical Skills: Advanced proficiency in MS Excel is mandatory (lookups, complex logic formulas, data cleaning).
- Mindset & Traits: Rigorous attention to detail, high numerical and data literacy, and strong interpersonal skills.
How to Apply:
Interested candidates should submit their resume and cover letter to [Confidential Information], with the job title in the email subject. Only shortlisted candidates will be contacted.
