Job Summary
We are looking for a motivated and detail-oriented Junior Executive, Human Resources to support our day-to-day Human Resources operations. This role is suitable for a fresh graduate who is interested in developing a career in HR and gaining exposure to HR administration, employee benefits, HR systems and employee engagement.
The successful candidate will work closely with the HR team to ensure accurate employee records, timely HR documentation and smooth execution of employee-related activities.
Key Responsibilities
- HRIS & Employee Records
- Maintain and update employee information in the HR Information System (HRIS).
- Ensure employee records are accurate, complete and up to date.
- Assist with employee movements and changes such as new hires, transfers, promotions, confirmations and resignations.
- Maintain proper documentation and filing of employee records.
- Support data checking and preparation of HR reports when required.
- Ensure employee information is handled with confidentiality.
- Culture & Employee Engagement
- Assist in planning and coordinating employee engagement and company culture activities.
- Support the organisation of festive celebrations, employee events, wellness activities and other HR initiatives.
- Coordinate with internal departments, vendors and other stakeholders for HR activities.
- Assist in preparing event materials, communications and logistics.
- Gather employee feedback and assist in evaluating engagement activities.
- Benefits & Welfare Administration
- Assist in the administration of employee benefits and welfare programmes.
- Coordinate staff purchase programmes and maintain relevant records.
- Assist with employee welfare requests, claims and related documentation.
- Coordinate with relevant internal departments and external vendors where required.
- Ensure benefit-related records and documentation are properly maintained.
- HR Letter & Documentation
- Prepare and issue HR-related letters and documents, including:
- Employment contract / contract renewal
- Confirmation of employment
- Transfer / movement letters
- Ensure HR letters are prepared accurately and issued within the required timeline.
- Verify employee information against HRIS and relevant HR records before issuing documents.
- Maintain proper records of issued HR letters.
- General HR Operations
- Provide administrative support for day-to-day HR operations.
- Assist in responding to basic employee enquiries and direct complex matters to the appropriate HR personnel.
- Assist with HR reports, data preparation and documentation.
- Support HR projects and initiatives as assigned.
- Perform other duties and ad-hoc HR tasks as required.
Requirements
- Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
- Fresh graduates are encouraged to apply.
- Good command of written and spoken English.
- Good communication and interpersonal skills.
- Good working knowledge of Microsoft Office, particularly Excel and Word.
- Strong attention to detail and accuracy.
- Able to maintain confidentiality when handling employee information.
- Able to work independently as well as within a team.
