Junior Project Management Office (PMO) Executive

Key Responsibilities

Project Coordination & Support

• Assist in planning, executing, and monitoring multiple projects simultaneously
• Coordinate project activities and ensure timely completion of deliverables
• Maintain project documentation, including project plans, status reports, and meeting minutes
• Track project milestones, dependencies, and critical paths

Stakeholder Management

• Liaise with internal teams and external stakeholders, particularly Mandarin-speaking clients and vendors
• Facilitate communication between cross-functional teams and project stakeholders
• Schedule and organize project meetings, workshops, and presentations
• Translate project documents and communications between English and Mandarin as required

Reporting & Documentation

• Prepare weekly and monthly project status reports for management review
• Maintain project repositories and ensure all documentation is up to date
• Create and update project dashboards and tracking tools
• Document project risks, issues, and mitigation strategies

Administrative Support

• Support senior PMO staff with day-to-day project management activities
• Assist in resource allocation and capacity planning
• Help maintain PMO standards, templates, and methodologies
• Coordinate project-related procurement and vendor management activities

Required Qualifications

Education & Experience

• Bachelor's degree in Business Administration, Information Technology, Engineering, or related field
• 1-3 years of experience in project coordination, PMO, or related roles
• Fresh graduates with relevant internship experience are encouraged to apply

Language Skills

• Mandatory: Fluent in Mandarin (written and spoken) - must be able to communicate effectively with Mandarin-speaking stakeholders
• Proficient in English (written and spoken)
• Bahasa Malaysia proficiency is an advantage

Technical Skills

• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Project)
• Experience with project management tools (Jira, Trello, Asana, or similar)
• Strong analytical and problem-solving abilities
• Excellent organizational and time management skills

Preferred Qualifications

• Certification in Project Management (CAPM, Prince2 Foundation, or similar)
• Experience in Agile/Scrum methodologies
• Familiarity with IT, software development, or technology-related projects
• Experience working with Chinese-based companies or clients

Key Competencies

• Strong attention to detail and accuracy
• Ability to work under pressure and manage multiple priorities
• Excellent interpersonal and communication skills
• Proactive and self-motivated with a can-do attitude
• Team player with ability to work independently
• Adaptable and quick learner