Junior Purchasing Executive

Working Days : 5.5 days Monday - Saturday ( Saturday half-day)

Working Hours: 8:30 am - 5:30 pm

Responsibilities:

• To receive the work order from Assistant Purchasing Manager to carry out jobs by the requirement of the order.
• To clarify with customers via Marketing department enquiries or item descriptions that are unclear
• To submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments
• To ensure the timely delivery of stores of confirmed orders by supplier.
• To provide Picking list, Stock chit, and coordinate with Operations Department on delivery time.
• To ensure that all relevant documents (i.e. Certificate, D.O) are in order for delivery
• To hand over signed delivery orders to Accounts department.
• Coordinate return of stores to supplier, submit Goods Return Note (if any) and collection of Credit note.
• To update system and post the necessary documents after completion of order
• To perform processes as per documented requirements to uphold integrity of data accuracy, required for measurement of the effectiveness of quality and environmental management's continual improvement effort.
• Be aware of the quality and environmental policy and significant quality and environmental requirements associated with their work activities.
• Be aware of the consequences of departure from the specified system procedures and work instruction.