KERING EYEWEAR - Receptionist and Administrative Assistant

Kering Eyewear

Petaling Jaya, Malaysia, Selangor

1-3 Years

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Job Description

Summary

Kering Eyewear, part of the global Luxury group Kering, is the most relevant player in the Luxury Eyewear market segment. We design, develop, manufacture, and distribute eyewear that blends creativity, innovation, and quality. Our portfolio spans a wide range of iconic brands including Gucci, Cartier, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Valentino, Chloé, Alaïa, Montblanc, Dunhill, Puma, and our proprietary brands LINDBERG, Maui Jim, and Zeal Optics. By combining industry expertise with a commitment to sustainability, we help our brands redefine design and craft eyewear that captivates consumers worldwide.

Job Description

We are currently seeking a Receptionist & Administrative Assistant who will report to Head of Malaysia.

How you will contribute

Office Administration & Operations

Manage stationery and pantry supplies, including inventory tracking and reordering
Coordinate with Corporate Facilities for office equipment repair and maintenance
Liaise with external vendors for office services and equipment (e.g. printers, water purifier, Nespresso machines, pest control, plant maintenance, etc.)
Coordinate with IT for computer and mobile phone ordering, setup, and maintenance

Showroom & Events Support

Coordinate sales buying days, events, and conferences
Manage samples processing, tracking, and inventory

Finance & Accounting Support

Prepare and send Statements of Account (SOA) to customers and the sales team
Review and track Goods in Transit (GIT) based on HQ invoices
Arrange cheque deposits, including bank‑in or courier dispatch
Coordinate courier pickups and maintain proper filing of consignment notes
Manage courier expenses (FedEx & GDex), ensuring documentation accuracy and timely billing
Coordinate guest welcome arrangements, including standee setup and coffee/tea service
Manage building access and seasonal parking applications for new employees

Trade Marketing Support

Maintain A&P (Advertising & Promotion) files
Support basic POP requests and allocation in coordination with the Trade Marketing team

Commercial & Sales Support

Support sales‑related tracking activities, including:
- New account opening submissions
- Authorised Reseller Agreement processing
- Brand Ambassador sales reporting coordination
Maintain customer master data, ensuring accuracy, completeness, and timely updates

Customer Service Support

Coordinate packing and delivery arrangements with courier companies
Manage defective items and commercial returns on a weekly basis

Staff & General Administration

Arrange business travel (flights, accommodation, transportation)
Support minor non‑sensitive HR administrative tasks

Process Improvement & Ad‑hoc Support

Proactively streamline and improve office administrative processes
Perform additional ad‑hoc and miscellaneous tasks as required

Who you are

At least 1-year experience in admin/office management/ customer service function
Good computer skills, including Excel, PowerPoint and Word
Excellent interpersonal skills, able to maintain good relationships with various department
Capable in multi-tasking and work under pressure
Excellent command on written and verbal Bahasa Malaysia and English.

Why work with us

Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.

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