Legal Admin Executive

We are opening new stores across Malaysia, and we need a Legal Admin Executive who is more than just a desk warrior. We need a Runner Extraordinaire who knows the ins and outs of local government agencies and can navigate the maze of licensing with ease.

If you are organized, enjoy being on the move, and want to play a pivotal role in bringing our next favorite hangout spot to life, we want you!

Ideal Candidate Profile:

• Diploma degree in Business Administration, Office Management, or a related field.
• At least 2–3 years of experience in an administrative role, preferably within a legal department of retail or F&B industries or in a law firm with similar experience.
• Experience in the F&B industry is preferred due to the specific compliance requirements (health, safety, and local licensing).
• Familiarity with the different requirements of various state and local authorities in Malaysia.
• Ability to handle the groundwork of manual submissions and follow-ups.
• Must be highly aware of and compliant with sensitive and confidential data handling.
• Preferably have own transport (Motorbike is highly preferred for efficiency; Car is acceptable) and a valid driving license.
• Must be able to travel frequently within the Klang Valley and Selangor regions for submissions.

Job Role:

Licensing & Permits: Manage submissions for business licenses and permits, especially for New Store Openings (NSO).

Authority Liaison: Act as the primary point of contact for local authorities in Klang Valley and Selangor.

Government Relations: Deal directly with various statutory bodies, including:

• SSM Business Registration
• Premise & Signboard Licence (Local Council (e.g. DBKL)
• Fire Department (Bomba)
• Utilities (Electricity and Water providers)
• Building Control (Land government/admin bodies)
• Health Officers (FOSIM)

Tracker Management: Maintain and update the legal and licensing trackers to ensure all store documentation is current and compliant.

Administrative Support: Handle wet ink authorizations and physical document filing.

Confidentiality: Ensure proper handling of all sensitive, Private & Confidential (P&C) legal information.

More about Kenangan Brands

• Kopi Kenangan, a much loved coffee chain store with more than 1100 outlets across Indonesia;
• Kenangan Coffee Malaysia with more than 170 coffee chain stores;
• Kenangan Coffee Singapore with 10 stores;
• Kenangan Coffee India launched in Apr 2025, 6 stores with aggressive growth plan;
• Kenangan Coffee can also be found in Australia, Philippines and Taiwan; and
• Kopi Kenangan Botol, our Ready-To-Drink FMCG subsidiary.

Interested candidates, please email update resume with recent photo to: [Confidential Information]