Ensure the company complies with standard financial and legal requirements.
Maintain statutory books, including registers of members, directors, and secretaries.
Prepare and submit statutory filings, such as annual returns and notifications of changes to the Companies Commission of Malaysia (SSM).
Organize and prepare agendas and minutes for board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs).
Advise the board of directors on matters related to corporate governance and regulatory compliance.
Monitor changes in relevant legislation and regulatory environment and take appropriate action.
Handle communication with shareholders, including distributing annual reports and proxy materials.
Assist with corporate restructuring exercises, such as mergers, acquisitions, and liquidations.
Conduct secretarial audits to ensure compliance with legal and regulatory requirements.
Manage and maintain the company&aposs corporate records and documents.
Liaise with external parties, such as auditors, lawyers, and regulatory authorities.
Job Requirements
Possess a Diploma in a relevant field such as Corporate Administration, Law, or Business Management or a certificate of company secretary from ssm
Minimum of 5 years of direct experience in a company secretarial role, demonstrating a strong understanding of secretarial practices dealing with ssm
In-depth knowledge of the Companies Act and other relevant regulations, ensuring full compliance with statutory requirements.
Proven ability to manage and maintain statutory records, including registers of members, directors, and secretaries.
Experience in organizing and conducting board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs), including preparing agendas, minutes, and resolutions.
Proficiency in handling regulatory filings with authorities such as the Companies Commission of Malaysia (SSM).
Excellent command of both English and Mandarin, enabling effective communication with diverse stakeholders.
Strong understanding of corporate governance principles and best practices.
Familiarity with secretarial audit processes and procedures.
Demonstrated ability to provide sound advice and guidance to the board of directors on corporate governance and compliance matters.
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in all aspects of work.
Ability to work independently and as part of a team.
Proficient in using company secretarial software and other relevant IT tools.
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