We are looking for a Maintenance Administrator to provide administrative and coordination support to the Cased Hole Services Maintenance Department by managing the maintenance system (CMMS), documentation, calibration tracking, and compliance records to ensure efficient maintenance operations and adherence to regulatory and company requirements.
Key Responsibilities
Maintenance System Management
- Administer and maintain CMMS, including creation, updating, and closure of purchase and work orders.
- Ensure accuracy of asset records, maintenance history, and system data.
- Generate and monitor Preventive Maintenance (PPM) schedules.
- Track Corrective Maintenance (CM) activities and equipment breakdown records.
Maintenance Coordination
- Coordinate and follow up on scheduled maintenance activities with maintenance personnel.
- Monitor maintenance progress and ensure timely completion and closure.
- Liaise with external vendors and contractors for maintenance-related services.
Documentation & Record Control
- Maintain and control all maintenance-related documentation, including maintenance forms, service reports, manuals, and records.
- Ensure proper filing and document traceability for audit purposes.
- Update and control maintenance procedures, forms, and records.
Calibration Management
- Maintain calibration master list and schedule.
- Coordinate calibration activities with internal teams and external service providers.
- Ensure all instruments are calibrated within the required time frame.
- Maintain calibration certificates and ensure audit compliance.
Inventory & Spare Parts Control
- Monitor spare parts usage and update inventory records.
- Coordinate with store for parts availability.
- Raise purchase requisitions when necessary.
- Track and update purchase status.
- Follow up & liaise with procurement, store keeper & maintenance team regarding spare part request.
Compliance & Regulatory Support
- Support compliance with regulatory requirements, and other applicable standards.
- Maintain records for equipment registration, inspection, and certification.
- Assist in internal and external audits (e.g., ISO, safety audits).
Reporting
- Prepare periodic maintenance reports (weekly/monthly).
- Monitor and report maintenance KPIs (PM compliance, downtime, work order status).
Requirements
- Diploma or Degree in Engineering, Technical, or related field.
- Minimum 13 years of relevant experience in maintenance administration or technical support (preferred).
- Familiarity with CMMS systems.
- Basic understanding of maintenance processes and equipment.
- Proficient in Microsoft Office applications (especially Excel).
