Key Responsibilities
The Business Development Admin Manager plays a critical role in supporting the Business Development (BD) function by ensuring full-cycle tenancy administration, documentation control and process governance across the expansion portfolio.
This role acts as the operational backbone of the BD team driving structured reporting, managing tenancy timelines, preventing lapses and ensuring seamless coordination between landlords, legal, finance and internal stakeholders
Full-Cycle Tenancy Administration
- Manage end-to-end tenancy documentation including:
- Maintain structured document control and ensure proper filing and version tracking.
- Ensure all tenancy documents are properly executed, stored, and accessible.
Tenancy Timeline & Renewal Management
- Track all tenancy milestones including:
- Proactively follow up to ensure zero lapses in tenancy.
- Maintain an updated master tracker for the entire portfolio.
- Alert BD leadership of upcoming risks or critical deadlines.
Reporting & Executive Support
- Prepare clear and structured:
- Provide concise reporting to BD VPs to support decision-making.
- Identify bottlenecks and highlight deviations from timeline or commercial terms.
Financial & Invoice Coordination
- Verify rental invoices, deposits, and related charges against lease terms.
- Coordinate with Finance to ensure timely payments and avoid penalties.
- Track fit-out contributions, rebates, and other commercial obligations.
- Support budget tracking for expansion projects.
Cross-Functional Coordination
- Liaise confidently with:
- Ensure smooth execution from LO stage to store opening.
- Resolve documentation or administrative issues proactively before escalation
Requirements
- Bachelor's Degree in Business Administration, Real Estate, Finance, Legal Studies or related field.
- 610 years of experience
- Experience within retail, real estate, or fast-paced expansion environments is highly preferred.
- Strong exposure to lease documentation and renewal processes.
- Experience supporting senior management or VP-level stakeholders is an advantage
MR D.I.Y. is a home-grown enterprise with over 1,300 stores across Malaysia and Brunei. The home improvement retailer has dedicated to make a positive difference in the lives of its valued customers by offering convenience at all its stores nationwide and online at mrdiy.com.my
All MR. D.I.Y. stores are managed directly and the retailer often works in collaboration with owners of shopfront properties or owners of malls. MR. D.I.Y. stores offer a wide selection of SKUs across five major categories, namely hardware; household and furnishing; electrical; stationery and sports equipment products; and others (comprising toys, car accessories, jewellery, cosmetics, food and beverage items, as well as health and personal care).
The Company strives to put its customers first by operating an innovative business that is flexible when it comes to providing a wide variety of products, good quality and value-for-money, holding true to the Company's motto of Always Low Prices.
