Manager Company Secretary

ABOUT THE JOB

To ensure that TM and its Group of Companies (the Group) comply with their respective Constitutions, Code of Conduct, applicable company laws and regulations, and other relevant legislation and guidelines, including the Main Market Listing Requirements of Bursa Malaysia Securities Berhad (Bursa Securities). In addition, the incumbent is responsible for facilitating compliance by companies within the TM Group with the Group Business Policy and Governance (BGP) Procedures, as well as other applicable internal rules and policies.

KEY RESPONSIBILITIES

• Assisting the Company Secretaries and Assistant General Managers (AGM)/Senior Assistant Secretaries in ensuring effective Board operations through adequate compliance with the Board Operating Mode, TM Group's governance process, best practices, relevant guidelines, legal requirements and legislation, and internal Standard Operating Procedures (SOP).

• Providing support to the Company Secretaries in all matters regarding TM Board Committees and subsidiaries under the incumbent's portfolio, including attending the meetings, making preparation for pre and post meetings including preparing the notices, meeting papers, minutes & resolutions in accordance with their Terms of Reference and as delegated by the Board from time to time (individual KPI based on task complexity and job level/company).

• Drafting announcements or replies to queries to Bursa Securities by obtaining the relevant information for review and approval of the Joint Secretary & Group Company Secretary prior to obtaining the endorsement of GCFO & GCEO and thereafter, ensuring submission of the same within the prescribed timeline stipulated by Bursa Securities.

• Ensure that management of the subsidiaries and joint-venture (JV) companies under incumbent's portfolio always comply with the respective companies constitution and JV agreements, to maintain the spirit of the JV and avoid potential breach that will affect TM's interest.

• Advise and provide guidance to the CEO's and Management of companies under incumbent's portfolio to ensure compliance with the relevant Policies & Procedures of the respective companies and relevant governance of the Group and various Board decisions.

• Assisting Company Secretaries in coordinating the preparation of TM's Integrated Annual Report (complex contents, i.e. Notice of AGM, Profile Board of Directors, Profile Cosec, Profile TM Management, Additional Compliance Information, Director's Report, Administrative Guideline etc) and preparation of TM's shareholders meetings (i.e. Annual General Meeting and extraordinary general meeting).

• To ensure TM Group's secretarial records are properly updated and maintained as required by the laws and monitor timely filing with CCM and other relevant authorities. Handling any other matters that may be directed by the Group Company Secretary and Joint Secretaries from time to time including special projects.

CANDIDATE MUST HAVE

Professional Qualification

• Member of The Chartered Governance Institute (CGI) / Institute Of Chartered Secretaries And Administrators(ICSA), and a registered member of the Malaysian Institute Of Chartered Secretaries And Administrators (MAICSA); or

Legal Qualification

• Possession of a recognised law degree with relevant and hands-on experience in corporate secretarial matters, particularly within a Government-Linked Companies (GLCs) and/or Public Listed Companies (PLCs); or

Other Recognised Professional Memberships

• Holder of other relevant professional qualifications or membership of approved bodies recognised under section 235(2)(a) of the companies act 2016, including but not limited to:
• Malaysian Institute Of Accountants (Mia)
• Malaysian Association Of Company Secretaries
• Malaysian Bar; Or

Licensing Requirement

• Licensed by the Companies Commission Of Malaysia (SSM/CCM) under section 20G of The Companies Commission Of Malaysia Act 2001.

WE VALUE

1. Minimum of five (5) years relevant experience in Government-Linked Companies (GLCs) and/or Public Listed Companies (PLCs).
2. Strong background and practical experience in corporate secretarial and governance matters.
3. Candidates with a legal background and exposure to public listed company environments will have an added advantage.

LOCATION

• Menara TM, Jalan Pantai Baharu, Kuala Lumpur.