Location: CIMB HUB Raja Chulan Kuala Lumpur
Company: Duopharma Biotech Berhad
Reporting: Senior Manager, Company Secretary
We are seeking an experienced and highly motivated Company Secretarial professional to support the Chief Legal Officer & Group Company Secretary in driving corporate governance excellence across the Duopharma Group. This role is responsible for managing company secretarial functions, ensuring compliance with regulatory requirements, supporting Board and Board Committee activities, and promoting best practices in corporate governance.
Key Responsibilities
Corporate Secretarial Management
- Manage and coordinate Board, Board Committee, Shareholders, and regional company meetings.
- Attend meetings and prepare accurate minutes, resolutions, and follow-up action items.
- Ensure timely lodgement of statutory documents and submissions with relevant regulatory authorities.
- Maintain statutory records, registers, minute books, and corporate documentation for the Group.
Corporate Governance & Compliance
- Ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, and other applicable regulations.
- Advise management and business units on corporate governance and statutory compliance matters.
- Monitor regulatory developments and assess their impact on the Group.
- Support governance initiatives, policy reviews, and compliance programmes.
Board & Shareholder Support
- Coordinate preparation of Board papers and meeting materials.
- Support Annual General Meetings and other shareholder-related matters.
- Prepare and review corporate disclosures, reports, and governance-related documentation.
- Draft and review Bursa Malaysia announcements and related corporate communications.
Corporate Reporting & Regulatory Matters
- Assist in preparing governance disclosures for the Integrated Annual Report, Corporate Governance Report, Sustainability Report, Financial Statements, and related publications.
- Coordinate annual declarations, due diligence exercises, and conflict of interest disclosures for Directors and senior management.
Subsidiary & Corporate Exercise Support
- Manage company secretarial matters for assigned subsidiaries.
- Support corporate exercises, due diligence projects, and strategic corporate initiatives.
- Liaise with regulators, external auditors, lawyers, registrars, merchant bankers, and other professional advisors.
Training & Stakeholder Engagement
- Coordinate Directors and Senior Management training programmes.
- Build and maintain effective working relationships with Board members, senior management, regulators, and external stakeholders.
Requirements
Qualifications
- Bachelor's Degree in Law, Corporate Administration, Business, Governance, or related discipline.
- Licensed Company Secretary qualification is preferred.
Experience
- Minimum 6 years of relevant experience in company secretarial, corporate governance, or listed company environments.
- Experience supporting Board and Board Committee activities.
- Familiarity with Bursa Malaysia Listing Requirements and Companies Act 2016.
Technical Skills & Knowledge
- Strong knowledge of corporate governance frameworks and statutory compliance requirements.
- Experience preparing Board papers, resolutions, minutes, and regulatory submissions.
- Excellent report writing and documentation skills.
- Strong understanding of listed company regulatory requirements.
Competencies
- Excellent communication and stakeholder management skills.
- High level of professionalism, integrity, and confidentiality.
- Strong organisational and project management abilities.
- Meticulous attention to detail.
- Ability to work independently and manage multiple priorities.
