rhi is recruiting for a Marketing Support Administrator to join our clients team in KL, Malaysia!
- Start Date: ASAP
- Contract duration: 12 months
- Working arrangement: 100% office until further discussion with the hiring manager
- Working hours: normal Malaysia working hour - 8.30AM - 5.30PM
The Marketing Support Admin provides operational, administrative, and reporting support to the ASPAC & MEKSA Marketing teams. The role supports day-to-day marketing activities including PR/PO processing, product trials, sponsorship requests, loyalty programme activities, invoice and payment tracking, reporting, and documentation. The role ensures assigned activities are completed accurately, on time, and in line with agreed processes, compliance, and audit requirements.
Key Accountabilities and Challenges:
- Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs).
- Maintain and update master lists and databases used by the marketing team, including records for special customers.
- Collaborate closely with stakeholders across multiple teams and regions.
- Provide administrative and operational support for marketing-related activities.
- Process product trials, sponsorship requests, loyalty programme activities, invoices, and related documentation in line with agreed procedures.
- Track marketing payments, invoices, requests, and outstanding items, escalating issues where required.
- Prepare and update standard marketing reports, dashboards, cost reports, payment summaries, and related trackers.
- Support Marketing teams with timely and accurate reporting and administrative assistance.
- Support workload balancing across the team and assist other teams when required.
- Coordinate with internal and external stakeholders to ensure agreed processes are followed and tasks are completed on time.
About you
Essential Education & Experience:
- Diploma/Advanced Diploma in Business Studies, Administration, Management, Marketing, Finance, or related discipline.
- 1-3 years of relevant working experience in business support, administration, operations, marketing support, or a related field- open to fresh graduates or internship experience.
- Good verbal and written communication skills in English.
- Strong Microsoft Excel skills (most critical day-to-day requirement).
- Experience with JDE (JD Edwards) is preferred.
- Knowledge of Power BI is an advantage for reporting activities.
- Good communication and stakeholder management skills.
- Ability to work effectively with cross-functional teams.
- Responsible, proactive, and willing to learn.
- Good interpersonal skills with the ability to work effectively as part of a team.
- Able to manage multiple tasks and priorities in a fast-paced environment.
- Demonstrates attention to detail and accuracy when processing transactions, reports, and documentation.
- Able to follow established procedures and seek guidance when required.
- Willing to learn new processes, systems, and business knowledge.
- Demonstrates flexibility and adaptability to changing business requirements and priorities.
- Committed to delivering quality work and meeting agreed service levels and deadlines.
About rhi
rhi is a professional services provider with global expertise. Tracing our history back to the 19th century, we have spent the last 50 years as a global leader to the energy industry.
We combine efficient systems and processes with a deep understanding of client challenges and market insight. We work with our clients to deliver information and resources that will support every stage of their operations. We deliver value to our employees, our clients and the countries that we work in.
rhi-group.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
If you believe this opportunity is right for you, please click the Apply button to submit your application. Please note that only shortlisted candidates will be contacted. At this time, we will only consider applications with valid working rights for the specified country.
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