Job description
Location: JB (on site)
Company: AQSolotl Pte. Ltd.
Start date: As soon as possible
Compensation: Salary based on Experience level
About AQSolotl
AQSolotl is a quantum technology company committed to accelerating practical quantum computing. We develop and deliver advanced hardware controllers that bridge classical computing with quantum processors, enabling scalable, economical and high-performance qubit control. Our mission is to empower industry innovators to integrate quantum capabilities into real-world applications.
About the Role
We are looking for a proactive Office Administrator who can help bring order, structure, and clarity to a fast-moving deep-tech startup environment. You'll be working directly with the leadership to support both the company's day-to-day operations.
This is a key role for someone who enjoys improving processes, and enabling others to do their best work.
Responsibilities
Office Operations
- Manage office administration, supplies, and vendor relationships
- Coordinate logistics for meetings, events, and travel (local and overseas conferences)
- Support HR functions: onboarding, payroll coordination, internship paperwork (TEP), and record-keeping
- Liaise with service providers (accounting, legal, etc.) to maintain compliance and filings
Finance & Procurement
- Track purchase orders, invoices, and payments (scientific equipment, AWS, software subscriptions, etc.)
- Maintain expense reports and coordinate with accounting partners for monthly bookkeeping
Requirements
- Diploma or Degree in Business Administration, Management, or a related field
- 2+ years of experience in administrative, executive assistant, or operations roles (startups or tech environments preferred)
- Strong organizational and communication skills
- Excellent command of English (written and spoken)
- Proficiency with Microsoft Workspace, Microsoft Office, and basic document management
- Ability to work independently and handle sensitive information confidentially
Nice to have
- Familiarity with Singapore government grants or research collaboration paperwork
- Interest in technology, deep-tech, or quantum computing
- Experience managing logistics for overseas events or conferences
What We Offer
- Opportunity to work at the forefront of the quantum computing revolution
- Direct collaboration with a world-class scientific and engineering team
- Dynamic and intellectually stimulating environment with global exposure
- Flexible, impact-driven culture focused on innovation and excellence
To apply:
Send your CV and a short note on why you'd like to join AQSolotl to [Confidential Information]
Subject: Office Admin [Your Name]
