Join an award-winning team shaping the future of workplace design!
At Conexus Studio, we design more than just workplaces. We create environments that inspire, connect, and elevate. Our award-winning team of commercial interior design and build professionals is passionate about shaping the future of work through creativity, innovation, and collaboration.
Read more about our team and culture: www.conexus.sg/our-team .
We're looking for a meticulous Office Administrator to join our Malaysia office as we continue growing across Southeast Asia. This role is perfect for someone with sharp organization skills and a knack for communication and coordination.
What you'll be doing:
General Administration
- Perform general administrative duties, including organizing, preparing, filing, and maintaining company documents, records, and databases accurately and systematically.
- Handle data entry and ensure proper record keeping of company information.
- Answer and manage incoming telephone calls, emails, and general enquiries in a professional and timely manner.
- Handle incoming and outgoing mails, courier services, and deliveries.
- Provide administrative support to internal departments and the Management as required.
- Assist in scheduling meetings, booking meeting rooms, and coordinating appointments.
Office & Facilities Management
- Manage office supplies, including stationery, pantry items, washroom supplies, and other office consumables.
- Monitor inventory levels and place replenishment orders in a timely manner.
- Ensure the pantry is well-stocked, clean, and organized at all times.
- Maintain a clean, tidy, and well-organized office environment, including common areas and meeting rooms.
- Coordinate with cleaning service providers and monitor the quality of housekeeping services.
- Arrange regular maintenance and servicing of office equipments and facilities.
- Liaise with the landlord and building management on maintenance, repairs, access cards, season parking, and other facility-related matters.
- Coordinate with external vendors and service providers for office maintenance and operational requirements.
- Follow up on office-related issues and ensure timely resolution.
Employee Administrative Support
- Coordinate the onboarding process for new employees, including laptop setup, workstation preparation, season parking application, building access/facial recognition registration, and other administrative arrangements to ensure a smooth onboarding experience.
- Coordinate employee offboarding by arranging the return of company assets, cancellation of season parking, building access, and other administrative matters.
- Maintain and update employee administrative records as required.
Finance & Expense Administration
- Assist the Country Head in reviewing and verifying employees monthly business expense reimbursement claims against original supporting receipts.
- Maintain records of office-related purchases and administrative expenses.
Event & Team Support
- Assist in planning, coordinating, and organizing company events, meetings, employee engagement activities, and celebrations.
- Provide on-site logistical and administrative support during company events, including venue setup, coordination, and event execution.
- Coordinate catering, meeting refreshments, and other event-related arrangements when required.
Other Responsibilities
· Perform any other duties as assigned by the Management team or immediate superior.
Requirements:
· Diploma in Business Administration or related discipline.
· Minimum 2 years of administrative and/or office support experience.
· Strong organizational and coordination skills.
· Ability to multitask and work effectively in a fast-paced environment.
· Good communication and interpersonal skills.
· Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
· Responsible, meticulous, and a good team player.
Why Join Us
At Conexus Studio, we grow together. Joining our team means becoming part of a vibrant, supportive culture that celebrates creativity, innovation, and teamwork. From groundbreaking projects to industry recognition, we are shaping the future of workplace design across Southeast Asia, and we want you to be a part of it.
Here's what we offer:
· Competitive salary and benefits package to reward your hard work.
· A creative and dynamic environment that values collaboration and bold ideas.
· The chance to work on award-winning projects that set new industry standards.
Discover more about Conexus Studio at www.conexus.sg and connect with us on LinkedIn, Instagram, Facebook, and YouTube for the latest updates and an inside look at life at Conexus Studio.
