Office Administrator

Key Responsibilities:

• Prepare office-related reports within given deadlines.
• Review and verify invoices, utility bills, and payments in compliance with procedures.
• Handle purchasing and procurement of office supplies, equipment, and services while ensuring cost-effectiveness and compliance with company policies.
• Assist in asset management, including maintaining accurate records of office equipment, inventory, and fixed assets.
• Coordinate with vendors and suppliers for quotations, purchase orders, and deliveries.
• Perform basic accounting tasks such as invoice processing, expense tracking, and petty cash management.
• Draft proposals, memos, and letters on administrative matters as directed.
• Maintain proper documentation and filing systems, including email correspondences, for easy reference.
• Attend to inquiries and feedback related to administrative matters.
• Assist the Office Manager/HOD with administrative tasks and provide recommendations where necessary.
• Perform other duties as assigned by management.

Qualifications & Experience:

• Bachelor's Degree in Office Administration, Business Administration, Accounting, or a related field (preferred).
• 1-2 years of experience in administration, procurement, asset management, or clerical roles.
• Basic knowledge of purchasing processes, vendor management, and inventory tracking.
• Familiarity with simple accounting tasks such as invoice processing and expense tracking.