Job Purpose
- Provide Secretarial and administration support to Head of Department
- Responsible for providing administrative support to other departments
Job Responsibilities
- Provide support to the respective Head(s) of Department in office management related matters.
- Prepare and update the Department organization charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow up on HR Matters.
- Ensure adequate availability of work stations, office supplies/stationeries and equipment's such as computers, telephones, photocopier machines etc. for the Department.
- Ensure overall Good Housekeeping practices for the Department.
- Ensure effective filing systems for the Department.
- Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
- Distribute company's circulars/information to all staff in the Department.
- Responsible for purchase and records all printing, stationery items and fixed asset ie. Computer/laptop via capex requisition
- Responsible for organizing departmental meetings and staff events ie staff gathering
- Assist Head(s) of Department in typing official Department Reports such as Monthly Departmental Report and M-Plan Report as assigned by them.
- Continuously seek to improve office administration services.
Education/Professional Qualification
- Certificate/Diploma in Office Management or equivalent with good computer skills.
- MS Excel, ESH Awareness Training, Safety & Health & Design Thinking, Microsoft Work.
