Key Responsibilities:
- Prepare office-related reports within given deadlines.
- Review and verify invoices, utility bills, and payments in compliance with procedures.
- Handle purchasing and procurement of office supplies, equipment, and services while ensuring cost-effectiveness and compliance with company policies.
- Assist in asset management, including maintaining accurate records of office equipment, inventory, and fixed assets.
- Coordinate with vendors and suppliers for quotations, purchase orders, and deliveries.
- Perform basic accounting tasks such as invoice processing, expense tracking, and petty cash management.
- Draft proposals, memos, and letters on administrative matters as directed.
- Maintain proper documentation and filing systems, including email correspondences, for easy reference.
- Attend to inquiries and feedback related to administrative matters.
- Assist the Office Manager/HOD with administrative tasks and provide recommendations where necessary.
- Perform other duties as assigned by management.
Qualifications & Experience:
- Bachelor's degree in office administration, Business Administration, Accounting, or a related field (preferred).
- 1-2 years of experience in administration, procurement, asset management, or clerical roles.
- Basic knowledge of purchasing processes, vendor management, and inventory tracking.
- Familiarity with simple accounting tasks such as invoice processing and expense tracking.
Skills & Competencies:
- Strong verbal and written communication skills.
- Excellent time management skills with attention to detail.
- Ability to prioritize tasks and meet deadlines effectively.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and relevant accounting or procurement software.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive approach to administrative challenges.
