Office Manager

Job Description

• Greeting and offering general support to clients and other executives who visit the office
• Planning and organising staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Arranging for visa, employment passes and professional passes for both in Malaysia and overseas
• Ensuring the company complies with the government's rules and regulations.
• Office maintenance
• Signing of new tenancy agreements and timely renewals of the same for the office and staff accommodation

Job Specification

• Bachelor's degree or equivalent
• Five or more years of experience in office management
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Good knowledge of immigration procedures for foreign professional employment pass
• Good knowledge of government rules and regulations with regard to company licenses and renewals
• Ability to maintain confidentiality of company information
• Location: Mid Valley