Office Manager

Job overview]

This position will support the operations of a newly established office and manufacturing facility in Malaysia.

During the initial setup phase of the office and factory, you will be responsible for a wide range of back-office and administrative tasks, including general management support, coordination with external vendors, and communication with the factory in China.

You will play an important role in supporting the overall business operations by coordinating with both internal and external stakeholders.

[Job responsibility]

Corporate Setup Support

• Prepare and manage various contracts, application documents, and related procedures Coordinate with accounting firms, Company Secretary, and external vendors Provide administrative support for office and factory operations, including office setup and procurement of equipment and supplies

Manufacturing Facility Setup Support

• Coordinate with the factory in China Support progress management related to the establishment of the manufacturing facility Research potential locations and support the site selection process Coordinate with real estate agencies, property owners, and related service providers Support procedures related to factory lease agreements and contracts Follow up on procurement, delivery schedules, and shipment-related matters Manage various documents and reports Communicate and coordinate with overseas offices and facilities

General Administration & Office Management

• Handle general affairs and administrative tasks Support recruitment, interview coordination, and preparation of Offer Letters Manage invoices, payments, and procurement Coordinate meetings and manage schedules Provide support for expatriates and business travelers

MUST TO HAVE:

- Valid driver's license and own vehicle

- Business communication skills in Mandarin and English

- At least 2 years of practical experience in general affairs, administration, sales support, or related roles

- Basic proficiency in Microsoft Office

- Ability to handle multiple tasks flexibly